Administrative Executive

Jones Lang LaSalle Property Consultants Pte Ltd; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Jones Lang LaSalle Property Consultants Pte Ltd in Singapore is seeking an Administrative Officer to support building management operations. The role focuses on filing, resident applications, data maintenance, stock control, and preparing governance reports.

You will work in a fast-paced environment, require solid MS Office skills, strong communication, and at least two years of clerical experience. Travel to Northeast/West may be needed; a related NITEC/diploma is preferred.

Qualifications

• Well-versed in both oral and written communication.
• Positive attitude and can-do approach.
• Able to handle difficult conversations professionally.
• Capable of working in a fast-paced environment.
• Strong knowledge of MS Office applications.

Responsibilities

• Carry out proper filing of documents.
• Process residents' applications for facility use, access cards, and updates of personal particulars.
• Update and maintain data and building information & records.
• Keep stock and order office inventories.
• Provide administrative reports and support for council/management meetings.

Skills

Communication

Positive attitude

Difficult conversations

Fast-paced environment

MS Office

Education

NITEC/ diploma in business administration or related field

Certificate in Office Skills

Tools

MS Office

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Administrative Functions

(1) Carry out proper filing of documents.

(2) Processing of resident’s applications for use of facility, access cards, update of personal particulars, renovation, moving, and etc.

(3) Update and maintain data and building information & records.

(4) Keep stock and ordering of office inventories.

(5) Provide administrative reports and support for the preparation and convening of council meetings and general meetings of the Management Corporation.

Financial Functions

(1) Issue receipts and manage refunds of deposits.

(2) Liaise with HQ Accounts department in the accounts receivables and payable matters.

(3) Update and keep records of all monetary transactions.

(4) Carry out daily closing of the accounts of monies received and hand over to Condo Manager based on the receipts and banking slips.

Maintenance Functions

(1) Attend inquiries and complaints.

(2) Upkeep the office accessories and equipment and liaise with vendors / suppliers to repair and replace office accessories and equipment.

Requirements:

• Well-versed in both oral and written communication.
• Possesses positivity and a can-do attitude.
• Able to effectively handle difficult conversations while maintaining professionalism in the process.
• Can efficiently work in a fast-paced environment.
• Has a solid know-how of the most recent technology and good knowledge in using MS Office applications.
• At least two years’ working experience in clerical and administration.
• A NITEC/ diploma related to business administration, accounting or hospitality management. Alternatively, a relevant qualification or Certificate in Office Skills may be considered.
• Able to travel to Northeast/West

Location:

On-site –Singapore

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at ••••@jll.com. This email is only to request an accommodation.