Administrative Executive: Data, Finance & Facility Ops

JLL; Singapore; On-site; SGD 31,000 - 51,000; Full time

Job summary

JLL Singapore is seeking an administrative professional to support residents' applications, data maintenance, and office inventories. The role involves coordinating facility use, access cards, and personal data updates.

You will generate admin reports for meetings, manage deposits and accounts with HQ, and handle inquiries while maintaining professional communication in a fast-paced environment. A NITEC/ Diploma in related field is preferred.

Qualifications

• Excellent written and oral communication.
• Positive mindset with can-do attitude.
• Ability to handle difficult conversations professionally.
• Capable of working efficiently in a fast-paced environment.
• Proficient in MS Office applications.

Responsibilities

• Process residents' applications for facility use, issue access cards, and update personal details.
• Update and maintain data and building information and records.
• Keep stock and ordering of office inventories.
• Provide admin reports and support for council meetings and general meetings.
• Issue receipts and handle deposit refunds; liaise with HQ Accounts on receivables/payables.
• Attend inquiries and maintain office equipment; liaise with vendors for repairs.
• Ensure professional communication and service in a fast-paced environment.

Skills

Communication skills

Positive attitude

MS Office

Handling difficult conversations

Fast-paced environment

Education

NITEC/ Diploma in Business Admin, Accounting or Hospitality Management

Certificate in Office Skills

Tools

MS Office

Job description

JLL Singapore is seeking an administrative professional to support residents' applications, data maintenance, and office inventories. The role involves coordinating facility use, access cards, and personal data updates.

You will generate admin reports for meetings, manage deposits and accounts with HQ, and handle inquiries while maintaining professional communication in a fast-paced environment. A NITEC/ Diploma in related field is preferred.