Administrative Executive

Jones Lang LaSalle Incorporated; Singapore; On-site; SGD 33,000 - 58,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Singapore seeks a competent administrative assistant to manage filing, resident applications, data maintenance, stock control, and meeting support. The role requires clear communication and a can-do attitude.

You will work in a fast-paced environment, coordinate with vendors and departments, and use MS Office to produce reports and records for Council and general meetings.

Qualifications

• At least two years’ working experience in clerical and administration.
• NITEC/diploma related to business administration, accounting or hospitality management.
• Willingness to travel to Northeast/West area in Singapore.

Responsibilities

• Carry out proper filing of documents.
• Process residents' applications for use of facilities and access cards, update personal particulars, and coordinate renovations/moving.
• Update and maintain data and building information & records; keep stock and ordering of office inventories.

Skills

MS Office

Communication

Professionalism

Adaptability

Vendor liaison

Education

NITEC/ diploma in business administration or related

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Administrative Functions

• Carry out proper filing of documents.
• Processing of resident’s applications for use of facility, access cards, update of personal particulars, renovation, moving, and etc.
• Update and maintain data and building information & records.
• Keep stock and ordering of office inventories.
• Provide administrative reports and support for the preparation and convening of council meetings and general meetings of the Management Corporation.

Financial Functions

• Issue receipts and manage refunds of deposits.
• Liaise with HQ Accounts department in the accounts receivables and payable matters.
• Update and keep records of all monetary transactions.
• Carry out daily closing of the accounts of monies received and hand over to Condo Manager based on the receipts and banking slips.

Maintenance Functions

• Attend inquiries and complaints.
• Upkeep the office accessories and equipment and liaise with vendors / suppliers to repair and replace office accessories and equipment.

Requirements

• Well-versed in both oral and written communication.
• Possesses positivity and a can-do attitude.
• Able to effectively handle difficult conversations while maintaining professionalism in the process.
• Can efficiently work in a fast-paced environment.
• Has a solid know-how of the most recent technology and good knowledge in using MS Office applications.
• At least two years’ working experience in clerical and administration.
• A NITEC/ diploma related to business administration, accounting or hospitality management.
• Alternatively, a relevant qualification or Certificate in Office Skills may be considered.
• Able to travel to Northeast/West

Location: On-site -Singapore

For further information, visit jll.com.