Officer, Corporate Services

BANK J. SAFRA SARASIN LTD, SINGAPORE BRANCH; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

Bank J. Safra Sarasin Ltd, Singapore Branch, is seeking an admin associate to support daily office operations and front desk coverage.

You will handle printing, mailing, scanning and filing, while coordinating with offsite service providers and ensuring a neat, professional image on-site.

Qualifications

• Min. Nitec or equivalent in any field.
• 2–3 years of direct admin experience, preferably in banking.
• Good interpersonal and communication skills.
• Able to work under pressure and be a team player.
• Proficient with Microsoft Office; knowledge of Avaloq is a plus.
• Reception duties coverage and neat appearance.

Responsibilities

• Printing, enveloping and sorting daily transaction advices and statements.
• Electronic document handling and scanning into digital platform.
• Physical document filing and liaising with offsite service provider.
• Mailroom management including courier arrangement and mail distribution.
• Reception coverage and support other team members as required.

Skills

Interpersonal skills

Communication skills

Team player

Resilience under pressure

Education

Nitec or equivalent

Tools

Microsoft Office

Avaloq

Job description

Main Responsibilities

• Printing, Enveloping and Sorting - Daily transaction advices, monthly statement and mass printing.
• Electronic Document Handling - Scanning and/or upload documents into digital platform.
• Physical Document Handling – Manage filing of physical document onsite and liaise with offsite service provider on stakeholder request
• Mailroom Management - Assist with office mailing services such as arranging daily courier/postage, mail collection, distribution & monitoring

Other responsibilities

• Provide coverage for Reception duties
• Support other team members on other various tasks as and when required

Requirements

• Min. Nitec or equivalent in any field
• Min 2-3 years of direct admin experience, preferably in banking sector.
• Good interpersonal and communication skills
• Team player, meticulous, and ability to work under pressure
• Proficient with Microsoft office, knowledge in Avaloq system will be an advantage
• Project a neat and presentable image as there will be receptionist duties coverage