Officer, Corporate Services

J. Safra Sarasin; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

J. Safra Sarasin in Singapore seeks a skilled administrative professional to handle daily printing, filing and mailroom duties within a banking environment. You will manage scanning, document uploading and liaison with offsite providers, ensuring smooth office operations.

The role requires 2–3 years of admin experience, strong interpersonal skills and the ability to work under pressure. Proficiency in Microsoft Office is essential, with Avaloq knowledge considered a plus.

Qualifications

• Minimum Nitec or equivalent in any field.
• Minimum 2–3 years of direct admin experience, preferably in banking sector.
• Good interpersonal and communication skills.
• Team player, meticulous, and able to work under pressure.
• Proficient with Microsoft Office; knowledge in Avaloq system will be an advantage.

Responsibilities

• Printing, enveloping and sorting - daily transaction advices, monthly statements and mass printing.
• Electronic document handling - scanning and uploading documents into digital platform.
• Physical document handling – manage filing of physical documents onsite and liaise with offsite service provider on stakeholder requests.
• Mailroom management - assist with office mailing services such as arranging daily courier, postage, mail collection and distribution.
• Provide coverage for reception duties and support other team members as needed.

Skills

Interpersonal communication

Team player

Microsoft Office

Education

Nitec or equivalent

Tools

Avaloq

Job description

Main Responsibilities

• Printing, Enveloping and Sorting - Daily transaction advices, monthly statement and mass printing.
• Electronic Document Handling - Scanning and/or upload documents into digital platform.
• Physical Document Handling – Manage filing of physical document onsite and liaise with offsite service provider on stakeholder request
• Mailroom Management - Assist with office mailing services such as arranging daily courier/postage, mail collection, distribution & monitoring

Other responsibilities

• Provide coverage for Reception duties
• Support other team members on other various tasks as and when required

Requirements

• Min. Nitec or equivalent in any field
• Min 2-3 years of direct admin experience, preferably in banking sector.
• Good interpersonal and communication skills
• Team player, meticulous, and ability to work under pressure
• Proficient with Microsoft office, knowledge in Avaloq system will be an advantage
• Project a neat and presentable image as there will be receptionist duties coverage