Facilities Admin & Front Desk Specialist

CBRE Pte Ltd; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

CBRE Pte Ltd in Singapore is seeking a Facilities Administrator Cum Receptionist to support the Facilities team by handling front desk operations, guest management, and daily administrative tasks that ensure office readiness and security.

You will coordinate meeting rooms, manage vendor relations, assist with health and safety procedures, and support event logistics, with a focus on accuracy, timeliness, and a hospitality-standard of service.

Qualifications

• Diploma in Facilities Management or equivalent.
• At least 2–3 years of related working experience.
• Proven experience in facilities management in office administrative.
• Good team player and time management.
• Possess strong self-discipline, good planning and organizing ability.
• Has a good safety mindset and displays good WSH behaviors.

Responsibilities

• Front Desk & Guest Management: greet visitors professionally and maintain high satisfaction.
• Maintain the reception area to a hospitality-grade standard and keep materials updated.
• Answer incoming calls within 3 rings with accurate routing and messaging.
• Ensure guests are logged, screened, and issued correct passes per security protocol.
• Maintain 100% compliance with reception policies, data privacy and emergency response.
• Meeting Room Management: daily checks, readiness, and service requests within 30 minutes.
• Track room utilization and flag underused or overbooked spaces.
• Health & Safety: report near misses, follow drills, and participate in safety procedures.
• Events Management: coordinate on-site events, setup/teardown, and ensure compliance.
• Vendor Management: coordinate service requests and ensure safety protocols.

Skills

Facilities management

Office administration

Team player

Planning & organizing

Safety mindset

Education

Diploma in Facilities Management

Job description

CBRE Pte Ltd in Singapore is seeking a Facilities Administrator Cum Receptionist to support the Facilities team by handling front desk operations, guest management, and daily administrative tasks that ensure office readiness and security.

You will coordinate meeting rooms, manage vendor relations, assist with health and safety procedures, and support event logistics, with a focus on accuracy, timeliness, and a hospitality-standard of service.