Office Operations Assistant (GOVT) *ATTRACTIVE BONUSES*

BGC Group Pte Ltd; Singapore; On-site; SGD 28,000 - 31,000; Full time

Job summary

BGC Group Pte Ltd in Singapore is seeking an organised Office Operations Assistant – Workplace Operations to support daily office functions at our Bukit Merah premises. The role involves managing access, onboarding, vendor coordination, facilities maintenance, and ensuring smooth opening/closing, while coordinating with staff, visitors, and management.

Applicants should have 2–3 years of admin experience, a Diploma or equivalent, and proficiency with Word, Excel and PowerPoint; on-site interview

Qualifications

• Minimum 2–3 years of administrative experience.
• Experience in customer service, front desk, and workplace operations.
• Proficient in Microsoft Word, Excel and PowerPoint.

Responsibilities

• Manage office access, visitor registration and security-clearance requests.
• Support daily office opening, closing and general administration.
• Coordinate staff onboarding, offboarding, room bookings and office supplies.
• Maintain office records, asset registers and simple reports; support safety checks and events.
• Coordinate vendors for office maintenance such as AC, lighting and power faults.
• Supervise cleaning services and liaise with building management.
• Assist with other workplace operations and facilities tasks.

Skills

Office administration

Customer service

Staff coordination

Vendor coordination

Microsoft Word

Microsoft Excel

PowerPoint

Education

Diploma or secondary education

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Employment type: Full-time contract
Salary: $2,500–$2,800 per month
Contract duration: Until 31 March 2028, highly extendable
Work arrangement: On-site
Work location: Bukit Merah

Working hours: Monday - Friday: 8.00am – 5.30pm/ 8.30am – 6.00pm/ 9.00am - 6.30pm/ 10.00am – 7.30pm (Based on Work Schedule)

About the role

We are looking for an organised and service-oriented Office Operations Assistant – Workplace Operations to support the daily operations of an office premises.

This role is suitable for someone who enjoys coordinating people, vendors and workplace activities, and who is comfortable handling both administrative and hands-on office operations.

Key responsibilities

• Manage office access, visitor registration and security-clearance requests.
• Support daily office opening, closing and general administration.
• Coordinate staff onboarding, offboarding, room bookings and office supplies.
• Maintain office records, asset registers and simple reports.Support fire drills, safety checks, events and incident follow-up.
• Coordinate vendors for office maintenance issues such as air-conditioning, lighting and power faults.
• Supervise office cleaning services and liaise with building management.
• Assist with other workplace operations and facilities-related tasks as required.

Requirements

• At least 2–3 years of administrative experience
• Experience in customer service, counter duties, front desk, office administration or workplace operations
• Proficient in Microsoft Word, Excel and PowerPoint
• Able to prepare simple reports and work with basic data
• Comfortable coordinating with staff, visitors, vendors and building management
• Able to work the stated operating schedules, including opening and closing duties
• Punctual, organised and dependable
• Enjoys meeting people and working as part of a team
• Diploma or secondary-level education

Important information

• This is an on-site role.
• Applicants must be comfortable with the different operating hours required for office opening and closing.
• The role involves regular coordination with internal stakeholders, visitors, facilities vendors and building management.
• On-site interview will be conducted.

Only Shortlisted candidates will be contacted.

By applying, you consent to BGC Group Pte Ltd collecting, using, and sharing your personal data for recruitment and job matching, including with our clients and partners. View our Privacy Policy at bgc-group.com/notice-for-job-applicants.
Mustika (R26159703)

BGC Group Pte Ltd

EA Licence number: 05C3053

Successful applicants will be employed by BGC Group and assigned to our client’s project under a contract arrangement.