Office Manager

LINNOVATE PARTNERS AFS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A regional consulting company is seeking an experienced Office Manager for managing operations in Singapore, Malaysia, and the Philippines. Responsibilities include overseeing office administration, coordinating office procurement, and implementing administrative policies. The ideal candidate holds a Bachelor's degree in operations management and has 4+ years of relevant experience. Proficiency in Microsoft Office and bilingual communication in Mandarin and English are required.

Qualifications

• 4 years of proven experience in an operations management position.
• Strong ability to delegate responsibilities and manage operations.
• Experience in regional management is advantageous.

Responsibilities

• Manage daily office administration tasks across Singapore, Malaysia, and Philippines.
• Coordinate office procurement and maintain efficient use of resources.
• Design and implement administrative procedures and policies.

Skills

Operations management

Budget development

Conflict management

Bilingual (Mandarin and English)

Proficiency in Microsoft Office

Education

Bachelor’s degree in operations management or business administration

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

We are looking for an experienced Office Manager to join the Linnovate Partners team, and this individual will be responsible for managing the overall Singapore, Malaysia, and Philippines offices. This role may be required to manage office administration for other markets along with the Company’s growth and expansion.

Responsibilities

• Oversee and manage daily office administration tasks in Singapore, Malaysia and Philippines offices
• Handle the full spectrum of office administration in Singapore, Malaysia and Philippines Office such as leading the administrative support for corporate/office events, office procurement and other ad hoc projects
• Coordinates ordering of supplies, seating plans and office moves to ensure efficient use of office resources
• Plan and execute office layout, equipment procurement including organizing and coordinating with vendors on office renovations and maintenance as and when required
• Issuance of mobile phones to new hires when required
• Handle expense/invoice processing in a timely manner for administration department
• Identify improvement opportunities as and when and feedback to the management
• Design, implement and administer administrative procedures and policies such as the Global Business Travel Expense Guideline and other corporate policies.
• Support logistics and administrative support for incoming visitors, answering telephone calls and perform general reception duties including coordinating deliveries and courier services.
• Coordinate travel arrangements and visa applications for business travel.
• Occasional outdoor work may be required, such as mailing, cheque deposit, document collection and delivery
• Work with other Office Managers/Office Assistants from the other offices in other markets like China, Hong Kong and US.
• Handling ad-hoc assignments as required

Skills and Qualifications

• Bachelor’s degree in operations management, business administration, or related field
• 4 years’ proven experience in an operations management position, regional experience for another country other than Singapore is advantageous
• Strong budget development and oversight skills
• Excellent ability to delegate responsibilities while maintaining organizational control of branch operations
• Highly trained in conflict management and business negotiation processes
• Strong IT skills, including database development
• Knowledge of general business software and aptitude to learn new applications; proficiency in Microsoft Office (Word, Excel, Outlook)
• Bilingual communication skills for business needs (Mandarin and English)