Office & Facilities Administrator

Lotusia Pte. Ltd.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Lotusia Pte. Ltd. in Singapore is seeking an Administrative & Secretarial Support professional to assist the Director and management team with secretarial tasks, scheduling, travel arrangements, and policy development.

You will also oversee daily office operations, tenancy and employee accommodation administration, vendor liaison, and HR admin tasks, requiring 2–3 years of relevant experience and strong MS Office skills.

Qualifications

• Minimum 2–3 years in office administration or similar role.
• Diploma or degree in Business Administration or related field preferred.
• Proficient in MS Office; strong communication and organisational skills.

Responsibilities

• Provide full spectrum of secretarial and administrative support to the Director and management team.
• Manage correspondence, scheduling, meeting coordination, and travel arrangements.
• Develop and implement administrative policies and procedures to improve organisational efficiency.
• Maintain accurate records, files, and documentation in compliance with company policies and legal requirements.
• Handle ad hoc duties and special projects as assigned by the Director.
• Oversee daily administrative operations and office facilities management.
• Administer tenancy matters for office and employee accommodation, incl. renewals and payments.
• Coordinate with vendors and service providers for office upkeep and repairs.
• Assist with HR administration including attendance and leave management.

Skills

Administrative support

Scheduling

Communication

Education

Diploma in Business Administration

Tools

MS Office

Job description

Lotusia Pte. Ltd. in Singapore is seeking an Administrative & Secretarial Support professional to assist the Director and management team with secretarial tasks, scheduling, travel arrangements, and policy development.

You will also oversee daily office operations, tenancy and employee accommodation administration, vendor liaison, and HR admin tasks, requiring 2–3 years of relevant experience and strong MS Office skills.