Administrative Assistant - Singapore office

Trinseo; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

Trinseo Singapore is seeking an Office Administrator to provide professional support for the office. The role involves clerical tasks, coordinating internal and external stakeholders, and maintaining documents in both physical and digital formats.

Key duties include vendor management, meeting coordination, and assisting HR, IT, and safety teams. Fluency in English and Chinese is a major advantage; strong MS Office and SAP/Concur skills are expected.

Qualifications

• Minimum of 3 years work experience.
• Fluent in English; Chinese language is a great advantage.
• Proactive, results oriented, and able to multitask and adapt to changing business needs.
• Strong computer skills: PowerPoint, Excel, MS Office, Concur and SAP.
• Maintain confidentiality of proprietary and legal information.
• O'level or above, admin or secretarial related Diploma.

Responsibilities

• General clerical work and office administration tasks.
• Coordinate between staff within the office and with other offices and plants.
• Manage pantry, stationery, office equipment, conference room and office supplies.
• Maintain company documents and records in physical and digital form.
• Manage vendors, suppliers and building management.
• Provide administrative support to sales, safety managers, legal counsel, HR and IT teams.
• Receive visitors and arrange logistics.
• Support office events and safety trainings.
• Provide bilingual translation between English and Chinese.
• Undertake other office duties as assigned by supervisor.

Skills

Bilingual English/Chinese

PowerPoint

Excel

MS Office

Concur

SAP

Interpersonal skills

Multitasking

Time management

Education

Admin/Secretarial Diploma

Tools

Concur

SAP

MS Office

Job description

The Office Administrator will provide professional support to the Singapore office.

Responsibilities

• General clerical work and office administration tasks
• Coordinate between the staffs within the office and with other offices and plants
• Manage and maintaine Pantry/Stationery/Office machine/Conference room and support office supplies
• Maintain company document and records in physical form and digital form.
• Manage vendors, suppliers and office building management
• General office upkeep.
• assist office staff for TER claims, travel matter, purchases, customer coding/ updates, customer calls & requests, coordination of meetings
• Receive visitors and make logistics arrangement
• Provide administrative support to sales/office safety managers, legal counsel, office employees, HR and IT team and ALT meetings
• P romote a safe work environment, support office events such as volunteer activities, safety related tranings and office bonding activities.
• Bilingual translation between English and Chinese
• Other office administration duties as assigned by supervisor

Qualifications

• Minimum of 3 years work experience
• Self initiative, proactive, r esults oriented, and ability to handle multitask and adapt to changing business needs and processes, good team player
• Work independently with minimal supervision .
• Good English skills (written and verbal), Chinese lanaguge is a great advantage
• Fluent computer skills in Power Point, Excel, Ms Office, Concur and SAP
• Good interpersonal skills and ability to interact effectively with internal and external people.
• Good attitude and attention to details
• Keep proprietary and legal information confidential
• O'level or above, admin or secretarial related Diploma

With our expanding global presence, cross-cultural insight and competence are essential for our ongoing success. We believe that a diverse workforce contributes different perspectives, experiences, and creative ideas that enable us to continue to improve every day. Race, gender, ethnicity, country of origin, age, personal style, sexual orientation, physical ability, religion, work and life experiences and many more factors contribute to this diversity. We welcome all applicants, regardless of their backgrounds, and are committed to a fair and inclusive hiring process.