Administrative Assistant - Singapore office

Trinseo LLC; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Trinseo LLC in Singapore is seeking an Office Administrator to provide professional support to the Singapore office. You will handle general clerical tasks, coordinate between staff and with other offices, and assist with office logistics and records management.

The role requires strong English skills, with Chinese language ability considered a plus. You should be proactive, able to multitask, and maintain confidentiality.

Qualifications

• Minimum of 3 years work experience.
• Self-initiative, proactive, multitask, and ability to work in a team.
• Strong English skills; Chinese language ability is a plus.
• Proficient with Office software and SAP/Concur.

Responsibilities

• General clerical work and office administration tasks.
• Coordinate between staff within the office and with other offices and plants.
• Manage pantry, stationery, office machines, conference room, and support office supplies.
• Maintain company documents and records in physical and digital form.
• Manage vendors, suppliers and office building management.
• General office upkeep.
• Assist with TER claims, travel matters, purchases, customer coding/updates, customer calls & requests, coordination of meetings.
• Receive visitors and arrange logistics.
• Provide administrative support to sales, safety managers, legal counsel, HR and IT and ALT meetings.
• Promote a safe work environment and support office events such as volunteer activities and safety trainings.
• Bilingual translation between English and Chinese.
• Other office administration duties as assigned by supervisor.

Skills

General admin

Coordination

Vendor management

Office software

Education

O'level or above, admin/secretarial diploma

Tools

PowerPoint

Excel

MS Office

Concur

SAP

Job description

Overview

The Office Administrator will provide professional support to the Singapore office.

Responsibilities

• 1.General clerical work and office administration tasks
• 2.Coordinate between the staffs within the office and with other offices and plants
• 3.Manage and maintaine Pantry/Stationery/Office machine/Conference room and support office supplies
• 4.Maintain company document and records in physical form and digital form.
• 5.Manage vendors, suppliers and office building management
• 6.General office upkeep.
• 7.assist office staff for TER claims, travel matter, purchases, customer coding/ updates, customer calls & requests, coordination of meetings
• 8.Receive visitors and make logistics arrangement
• 9.Provide administrative support to sales/office safety managers, legal counsel, office employees, HR and IT team and ALT meetings
• 10.Promote a safe work environment, support office events such as volunteer activities, safety related tranings and office bonding activities.
• 11. Bilingual translation between English and Chinese
• 12. Other office administration duties as assigned by supervisor

Qualifications

• Minimum of 3 years work experience
• Self initiative, proactive, results oriented, and ability to handle multitask and adapt to changing business needs and processes, good team player
• Work independently with minimal supervision.
• Good English skills (written and verbal), Chinese lanaguge is a great advantage
• Fluent computer skills in Power Point, Excel, Ms Office, Concur and SAP-Good interpersonal skills and ability to interact effectively with internal and external people.
• Good attitude and attention to details
• Keep proprietary and legal information confidential
• O'level or above, admin or secretarial related Diploma

Equity and Inclusion

With our expanding global presence, cross-cultural insight and competence are essential for our ongoing success. We believe that a diverse workforce contributes different perspectives, experiences, and creative ideas that enable us to continue to improve every day. Race, gender, ethnicity, country of origin, age, personal style, sexual orientation, physical ability, religion, work and life experiences and many more factors contribute to this diversity. We welcome all applicants, regardless of their backgrounds, and are committed to a fair and inclusive hiring process.