Office Executive

CHARLES & KEITH (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

CHARLES & KEITH (SINGAPORE) PTE. LTD. is seeking a proactive Office Administrator to support daily operations, hospitality, and facilities management in our Singapore office.

You will coordinate pantry, catering, vendor services, and ensure a clean, efficient workplace, while managing inventories and assisting management with event support. Ideal candidates are organized, detail oriented, and capable of working independently in a fast-paced environment.

Qualifications

• Experience in office administration or related role.
• Ability to work independently and take initiative.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.

Responsibilities

• Oversee day-to-day office operations to maintain a clean and organized workplace.
• Establish housekeeping standards across pantry, kitchen and common areas.
• Plan and coordinate meal arrangements for management and meetings.
• Manage hospitality and guest services to ensure a professional experience.
• Monitor pantry supplies and coordinate procurement to control costs.
• Liaise with vendors for office maintenance, cleaning, and catering.
• Identify opportunities to improve office operations and efficiency.
• Handle ad hoc administrative duties as needed.

Skills

Organizational skills

Multitasking

Communication skills

Initiative

Independent worker

Job description

Job Responsibilities:

• Oversee the overall day-to-day office operations, ensuring a clean, organized, and well-maintained working environment that supports business needs.
• Establish and maintain housekeeping and maintenance standards across office facilities, including pantry, kitchen and common areas.
• Plan, coordinate and oversee meal arrangements for Management, meetings and corporate functions, ensuring requirements are met efficiently.
• Manage hospitality and guest services for visitors, guests, and management when required, ensuring a professional and welcoming experience.
• Monitor pantry and kitchen supplies, coordinate procurement and manage inventory to ensure adequate stock levels and cost efficiency.
• Liaise with external vendors and service providers to coordinate office maintenance, cleaning, catering and other operational services.
• Identify opportunities to improve office operations, service standards and workplace efficiency.
• Handle ad hoc administrative and operational duties as assigned.

Requirements:

• Able to work 5 days a week, Monday to Friday, excluding weekends and Public Holidays.
• Prior experience in office administration, hospitality, facility management, pantry operations, or a similar role.
• Ability to work independently and take initiative.
• Strong organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Positive attitude, attention to detail, and ability to work in a fast-paced environment.