Admin Executive

JOBS ALLEY PTE. LTD.; Singapore; In loco; SGD 48.000 - 72.000; Tempo pieno

Descrizione del lavoro

JOBS ALLEY PTE. LTD. is seeking an experienced Administrative Supervisor to oversee daily office operations and lead the administrative team in a fast-paced environment.

You will streamline procedures, handle documentation, and ensure efficient coordination with sales and operations for service agreements and bookings. The role includes supervising payroll inputs, vendor coordination, and reporting on administrative activities, while supporting recruitment and onboarding activities as needed.

Competenze

• Experience in administration with supervisory/managerial role.
• Ability to lead teams and coordinate cross-team activities.
• Excellent communication and problem-solving skills.

Mansioni

• Oversee daily office administration and supervise the administrative team.
• Develop and improve administrative procedures, documentation and filing systems.
• Coordinate with sales and operations teams on service agreements, customer bookings and cleaning schedules.
• Oversee the preparation of quotations, contracts, invoices and payment follow-ups.
• Maintain employee records and coordinate attendance, leave and payroll inputs.
• Manage office supplies, cleaning supply orders and supplier coordination.
• Handle escalated customer enquiries and coordinate service issue resolution.
• Prepare reports on administrative activities, outstanding payments and operational support matters.
• Support management with recruitment coordination, onboarding and other assigned duties.

Conoscenze

Leadership

Communication

Problem-solving

Prioritization

Coordination

Confidentiality

Team supervision

Strumenti

Microsoft Office

Descrizione del lavoro

Responsibilities

• Oversee daily office administration and supervise the administrative team.
• Develop and improve administrative procedures, documentation and filing systems.
• Coordinate with sales and operations teams on service agreements, customer bookings and cleaning schedules.
• Oversee the preparation of quotations, contracts, invoices and payment follow-ups.
• Maintain employee records and coordinate attendance, leave and payroll inputs.
• Manage office supplies, cleaning supply orders and supplier coordination.
• Handle escalated customer enquiries and coordinate service issue resolution.
• Prepare reports on administrative activities, outstanding payments and operational support matters.
• Support management with recruitment coordination, onboarding and other assigned duties.

Requirements

• Previous experience in administration, including a supervisory or managerial role.
• Experience in cleaning, facilities management or a related service industry is an advantage.
• Strong leadership, communication and problem-solving skills.
• Able to manage priorities, meet deadlines and coordinate across teams.
• Proficient in Microsoft Office and comfortable using administrative systems.
• Responsible, detail-oriented and able to handle confidential information professionally.