Admin Executive

CHINA HARBOUR (SINGAPORE) ENGINEERING COMPANY PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

CHINA HARBOUR (SINGAPORE) ENGINEERING COMPANY PTE. LTD. is seeking an organised Admin Executive to support daily office operations and liaise with internal departments and external service providers in Singapore.

The role encompasses sourcing and negotiating property matters, managing facilities, and coordinating events and logistics. The ideal candidate will have a Bachelor's degree or above, a minimum of 3 years in administration/procurement, and strong communication, planning, and negotiation

Qualifications

• Bachelor’s degree or above in any relevant field.
• 3+ years of experience in administration and procurement.
• Experience in facilities management or property management is preferred.
• Construction industry experience is an advantage.

Responsibilities

• Manage office and employee accommodation matters, including property sourcing, lease negotiations, tenancy agreements, renewals and rental payment arrangements.
• Coordinate office and accommodation repairs, maintenance, renovations and utility services, including electricity, water and internet.
• Manage office facilities, furniture, supplies, pantry items and fire safety equipment.
• Handle daily reception duties, including telephone calls, meeting room bookings, mail, parcels and courier arrangements.
• Coordinate company vehicle rentals, driver schedules, transportation arrangements and airport transfers.
• Manage the procurement of office furniture, supplies and project-related materials, including signboards, banners, safety stickers, display boards and promotional items.
• Assist with company events, business reception, hotel arrangements and related logistical support.
• Support project office setup, relocation and other administrative requirements.
• Prepare and submit relevant Internal approvals, procurement requests and payment documents.
• Perform other ad hoc duties as assigned by management.

Skills

Organizational skills

Communication

Coordination

Negotiation

Problem-solving

Microsoft Office

Education

Bachelor’s degree or above

Tools

Microsoft Office Suite

Job description

About the role

We are looking for an organised and proactive Admin Executive to support our daily office operations. The successful candidate will work closely with internal departments and external service providers to ensure administrative matters are handled efficiently.

Key responsibilities

• Manage office and employee accommodation matters, including property sourcing, lease negotiations, tenancy agreements, renewals and rental payment arrangements.

• Coordinate office and accommodation repairs, maintenance, renovations and utility services, including electricity, water and internet.

• Manage office facilities, furniture, supplies, pantry items and fire safety equipment.

• Handle daily reception duties, including telephone calls, meeting room bookings, mail, parcels and courier arrangements.

• Coordinate company vehicle rentals, driver schedules, transportation arrangements and airport transfers.

• Manage the procurement of office furniture, supplies and project-related materials, including signboards, banners, safety stickers, display boards and promotional items.

• Assist with company events, business reception, hotel arrangements and related logistical support.

• Support project office setup, relocation and other administrative requirements.

• Prepare and submit relevant Internal approvals, procurement requests and payment documents.

• Perform other ad hoc duties as assigned by management.

Requirements

• Bachelor’s degree or above.

• Relevant certifications in administration, facilities management, procurement or related fields would be an advantage.

• Relevant background in administration, facilities management, property management, procurement or related fields. Experience in the construction industry is preferred.

• Minimum 3 years of relevant experience in administration, clerical work and procurement.

• Strong planning, execution, communication, coordination and teamwork skills; good negotiation and problem-solving abilities.

• Proficient in Microsoft Office and other office applications.

• Strong sense of responsibility and attention to detail.Strong communication and interpersonal skills.