Office Executive

Re Source Partners Pte. Ltd.; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

Re Source Partners Pte. Ltd. in Singapore is seeking an Office Executive to lead and support front-of-house operations and administrative functions for a global real estate services and investments leader.

You will oversee mailroom, visitor management, meeting room readiness, supplier coordination, and staff inquiries, while driving process improvements and compliance. This role requires strong communication, leadership, and proficiency in Office tools including Workday and Condeco, with a 5-day

Qualifications

• Excellent client relationship skills.
• Strong communication and leadership abilities.
• Ability to respond to complex inquiries or complaints.
• Experience in change control and planning tools.
• Proficient in Microsoft Office, Excel, PowerPoint, Workday, and Condeco.

Responsibilities

• Support FOH, mailroom, visitor, VIP, and event operations.
• Manage parcels, mail, passes, meeting rooms, and boardroom readiness.
• Handle staff enquiries and feedback via email, Teams, and in person.
• Manage office supplies, pantry items, stationery, and business cards.
• Process POs, invoices, billing, and maintain records in Workday.
• Support meetings, events, and monthly reporting.
• Identify process improvements and ensure compliance with safety and company requirements.
• Provide efficient administrative and office support.
• Manage company postage, courier, and registered mail records.
• Source suppliers and purchase office supplies.
• Coordinate festive gifts and decorations for major celebrations.
• Liaise with internal teams, external partners, vendors, and sponsors.
• Provide timely updates on operations, issues, and outcomes.
• Act as a key contact for staff enquiries.

Skills

Client relationship

Communication

Leadership

Change management

Office software

Tools

Workday

Condeco

Job description

Our client is the global leader in commercial real estate services and investments. With their current expansion, they are looking for anOffice Executiveto join the team as a key leader.

Would this be the next career for you?

Customer Service & Operations

• Support FOH, mailroom, visitor, VIP, and event operations.

• Manage parcels, mail, passes, meeting rooms, and boardroom readiness.

• Handle staff enquiries and feedback via email, Teams, and in person.

• Manage office supplies, pantry items, stationery, and business cards.

• Process POs, invoices, billing, and maintain accurate records in Workday.

• Support meetings, events, and monthly reporting.

• Identify process improvements and ensure compliance with safety and company requirements.

Administrative Support

• Provide efficient administrative and office support.

• Manage company postage, courier, and registered mail records.

• Source suppliers and purchase office supplies.

• Coordinate festive gifts and decorations for major celebrations.

Communication & Stakeholder Management

• Liaise with internal teams, external partners, vendors, and sponsors.

• Provide timely updates on operations, issues, and outcomes.

• Act as a key contact for staff enquiries.

• Disseminate company communications through approved channels.

If you are someone with the following, lets chat!

• Excellent client relationship skills,

• Strong communication and leadership skills

• Ability to effectively respond to complex inquiries or complaints from clients, line management and supply chain

• Experience in change control and planning tools and processes.

• Intermediate skill with Microsoft Office Suite, Excel, Power Point, Workday and Visitor Management System (Condeco)

Additional Information

• 5 days' work week with 3 shifts (8hrs per shift within Operation hours 7.30am - 6.30pm)