office assistant

BAOXIN INTERNATIONAL LIMITED PARTNERSHIP; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

BAOXIN INTERNATIONAL LIMITED PARTNERSHIP in Singapore is seeking an Office, Procurement & Regulatory Assistant to support daily office administration, purchasing, store operations, and regulatory documentation for medical devices.

You will handle invoices, inventory, supplier sourcing, quotations and purchase orders; coordinate with teams, ensure order accuracy, assist with HSA regulatory filings, and maintain organized records for audit readiness.

Qualifications

• Experience in purchasing, sourcing, storekeeping, or office administration.
• Knowledge of medical devices and Singapore HSA applications/registrations.
• Good communication and coordination skills.
• Must be responsible, organized and able to work independently.
• Willingness to learn medical device regulatory work.

Responsibilities

• Process invoices and maintain accurate administrative records.
• Oversee stock receiving, issuing, and inventory records.
• Source products and suppliers locally and internationally.
• Prepare quotations, purchase orders and price comparisons.
• Coordinate with suppliers, customers, warehouse staff and internal teams for timely orders.
• Follow up on orders, deliveries and related documents for accuracy.
• Assist with preparing and maintaining medical device regulatory documentation for HSA applications.
• Maintain organized product documents and supplier records for audits.
• Perform general office and operational duties.

Skills

Purchasing experience

Sourcing & storekeeping

Office administration

Medical devices knowledge

Singapore HSA experience

Communication skills

Coordination

Independent work style

Willingness to learn

Job description

Position: Office, Procurement & Regulatory Assistant

You will support daily office administration, purchasing, store operations, and medical device regulatory documentation to ensure smooth business processes and regulatory compliance.

Responsibilities

• Manage bookkeeping tasks, including processing invoices, filing, and maintaining administrative records to ensure accurate financial documentation
• Oversee storekeeping activities such as receiving stock, issuing inventory, and updating inventory records to maintain stock accuracy
• Source products and suppliers locally and internationally to secure competitive pricing and reliable supply
• Prepare quotations, purchase orders, and price comparisons to support procurement decisions
• Coordinate with suppliers, customers, warehouse staff, and internal teams to facilitate timely order processing and delivery
• Follow up on orders, deliveries, samples, and related documentation to ensure order accuracy and completeness
• Assist with preparing and maintaining medical device regulatory documentation and Health Sciences Authority (HSA) applications to support compliance
• Maintain organized records of product documents, certificates, and supplier information for audit readiness
• Perform general office and operational duties to support daily business functions

Preferred competencies and qualifications

• Experience in purchasing, sourcing, storekeeping, or office administration to enhance operational efficiency
• Knowledge of medical devices and experience with Singapore HSA applications or registration to support regulatory tasks
• Good communication and coordination skills to effectively liaise with stakeholders
• Responsible, organized, and able to work independently to manage tasks efficiently
• Willingness to learn medical device regulatory work to grow in the role