Procurement Executive – Medication [SL]

WECRUIT PTE. LTD.; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

WECRUIT PTE. LTD. is seeking a proactive role in Procurement & Supplier Management, Purchasing & Inventory, Regulatory & Quality Compliance, and Cost & Reporting within a Singapore-based team.

The position covers forecasting, supplier evaluation, order placement, inventory control, and regulatory documentation to ensure compliant procurement of medicines and related services. You will collaborate with suppliers, clinics and medical centres to optimize stock levels, manage cold-chain processes,

Qualifications

• Proven ability to forecast demand and support tender exercises.
• Experience evaluating supplier quotations against commercial criteria.
• Ability to consolidate requisitions and manage supplier communications.

Responsibilities

• Support forecasting and tender exercises for pharmaceutical products and assist in evaluating supplier quotations and proposals based on commercial and operational criteria.
• Manage day-to-day communication with approved pharmaceutical suppliers, manufacturers and wholesalers.
• Monitor supplier performance, pricing, contractual terms and agreement validity.
• Follow up on GPO-related arrangements and ensure purchasing activities are aligned with approved supplier agreements.
• Review medication consumption and inventory data to support accurate demand planning and appropriate stock levels.
• Consolidate purchase requisitions from medical centres and clinics and create purchase orders in the ERP system.
• Track outstanding purchase orders and coordinate with suppliers to ensure timely delivery.
• Monitor inventory levels and highlight potential shortages, excess stock or approaching expiry dates to the relevant stakeholders.
• Support the handling of cold-chain products in accordance with established temperature-control requirements.
• Assist with urgent medication repacking and dispatch activities when required.
• Support compliance with applicable Singapore healthcare and pharmaceutical requirements relating to procurement, storage and handling of medicines.
• Maintain accurate procurement and supplier documentation to support regulatory, internal and external audits.
• Coordinate with relevant stakeholders and suppliers on product quality concerns, defects, recalls and related corrective actions.
• Support cost optimisation initiatives, including supplier negotiations, purchasing consolidation and other commercially appropriate sourcing strategies.
• Work closely with Finance to resolve discrepancies between purchase orders, goods received documentation and invoices.
• Record Goods Received Notes accurately in the relevant systems.
• Prepare regular procurement, inventory and supplier-related reports for management review.
• Undertake other procurement-related projects and duties as assigned.

Skills

Forecasting

Supplier management

Negotiation

Inventory planning

Documentation

Tools

ERP system

Job description

Procurement & Supplier Management

• Support forecasting and tender exercises for pharmaceutical products and assist in evaluating supplier quotations and proposals based on commercial and operational criteria.

• Manage day-to-day communication with approved pharmaceutical suppliers, manufacturers and wholesalers.

• Monitor supplier performance, pricing, contractual terms and agreement validity.

• Follow up on GPO-related arrangements and ensure purchasing activities are aligned with approved supplier agreements.

Purchasing & Inventory

• Review medication consumption and inventory data to support accurate demand planning and appropriate stock levels.

• Consolidate purchase requisitions from medical centres and clinics and create purchase orders in the ERP system.

• Track outstanding purchase orders and coordinate with suppliers to ensure timely delivery.

• Monitor inventory levels and highlight potential shortages, excess stock or approaching expiry dates to the relevant stakeholders.

• Support the handling of cold-chain products in accordance with established temperature-control requirements.

• Assist with urgent medication repacking and dispatch activities when required.

Regulatory & Quality Compliance

• Support compliance with applicable Singapore healthcare and pharmaceutical requirements relating to the procurement, storage and handling of medicines.

• Maintain accurate procurement and supplier documentation to support regulatory, internal and external audits.

• Coordinate with relevant stakeholders and suppliers on product quality concerns, defects, recalls and related corrective actions.

Cost & Reporting

• Support cost optimisation initiatives, including supplier negotiations, purchasing consolidation and other commercially appropriate sourcing strategies.

• Work closely with Finance to resolve discrepancies between purchase orders, goods received documentation and invoices.

• Record Goods Received Notes accurately in the relevant systems.

• Prepare regular procurement, inventory and supplier-related reports for management review.

• Undertake other procurement-related projects and duties as assigned.