Purchase & Admin Officer

JOBALLY PTE. LTD.; Singapore; On-site; SGD 42,000 - 54,000; Full time

Benefits offered by this job

Staff transport from Tanah Merah MRT

5-day work week

Job summary

JOBALLY PTE. LTD. is seeking a detail-oriented Procurement and Administrative Support Officer to ensure smooth operations across departments.

The role is split approximately 65% procurement and 35% administrative support, involving sourcing, RFQs, negotiations, and coordination with vendors and internal teams. The role also covers mail operations, reporting, franking, courier coordination, office pantry, phone bill verification, directory updates, and asset tagging across multiple locations.

Qualifications

• Diploma in Business Administration, Business Studies, or equivalent.
• At least 1 year of relevant experience in procurement and/or administrative roles.
• Strong administrative and documentation skills with attention to detail.

Responsibilities

• Source and obtain competitive quotations from vendors.
• Issue RFQs (Request for Quotation) and evaluate submissions.
• Negotiate pricing and terms to achieve cost efficiency.
• Coordinate meetings between vendors, contractors, and internal stakeholders.
• Manage purchase coordination, including order placement and delivery tracking across locations.
• Handle daily mail operations including franking, courier coordination, and dispatch.
• Prepare and maintain reports related to outgoing mails and monthly SOAs.
• Manage franking machine operations, including credit top-ups.
• Oversee office pantry supplies (beverage stock replenishment).
• Verify and manage corporate phone bills (e.g., Singtel billing).
• Maintain and update internal telephone directory.
• Liaise with courier vendors for document dispatch and collection (urgent requests).
• Ensure proper transport of bulk mail items to the post office.
• Verify budget codes (GL accounts) in collaboration with Finance for purchase requests.
• Support asset tagging and tracking across multiple locations in line with audit requirements.
• Assist in bi-annual asset audits.
• Follow up with departments on submission of outstanding invoices.

Skills

Administrative skills

Communication skills

Multitasking

Independent work

Education

Diploma in Business Administration

Job description

RoleOverview

This role supports both procurement and administrative functions, ensuring smoothoperations across departments. The position is split approximately 65%Procurement and 35% Administrative support .

KeyResponsibiities

• 1. Procurement (65%)
  • Source and obtain competitive quotations from vendors and contractors for goods and services
  • Issue RFQs (Request for Quotation) and evaluate submissions
  • Negotiate pricing and terms to achieve cost efficiency
  • Coordinate meetings between vendors, contractors, and internal stakeholders (including site visits when required)
  • Manage purchase coordination, including order placement and delivery tracking
  • Ensure timely fulfillment of procurement requests across multiple locations
• 2. Administrative Support (35%)
  • Handle daily mail operations including franking, courier coordination, and dispatch
  • Prepare and maintain reports related to outgoing mails and monthly SOAs
  • Manage franking machine operations, including credit top-ups
  • Oversee office pantry supplies (e.g., beverage stock replenishment)
  • Verify and manage corporate phone bills (e.g., Singtel billing)
  • Maintain and update internal telephone directory
  • Liaise with courier vendors for document dispatch and collection (including urgent requests)
  • Ensure proper transport of bulk mail items to the post office
• 3. Finance& Asset Coordination
  • Verify budget codes (GL accounts) in collaboration with Finance for purchase requests
  • Support asset tagging and tracking across multiple locations in line with audit requirements
  • Assist in bi-annual asset audits
  • Follow up with departments on submission of outstanding invoices

Requirements

• Diploma in Business Administration, Business Studies, or equivalent
• Minimum 1 year of relevant experience in procurement and/or administrative roles
• Strong administrative and documentation skills with attention to detail
• Able to work independently and manage multiple tasks
• Good communication and interpersonal skills

AdditionalInformation

5-day work week (Monday to Friday)

Working Hours: 8:00am - 5:15pm OR 8:30am - 5:45pm

Staff transport provided from Tanah Merah MRT

EA License No :18C9228 REG No : R1331591 Koh Hwee Eng Alice (Xu Huiying)