Office Administrator

ADDITIVE INN Limited Liability Partnership; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

ADDITIVE INN Limited Liability Partnership is seeking an organized Office Administrator to manage daily office logistics, routine communications, and administrative operations in Singapore. You will handle inquiries, maintain inventory, coordinate cleaning schedules, and oversee deliveries end-to-end.

The role requires following SOPs, strong communication, and meticulous organization. Proficiency with common office software and delivery portals is expected, with responsibilities spanning

Qualifications

• Process-oriented with ability to follow SOPs accurately.
• Clear written and verbal communication for professional interactions.
• Strong organizational skills and attention to detail, with inventory tracking.
• Familiarity with basic office software and delivery/tracking portals.

Responsibilities

• Handle front-line inquiries via phone, chat, or in person.
• Maintain office inventory and coordinate supplies within budget.
• Schedule and oversee regular cleaning and office maintenance.
• Arrange outgoing deliveries and track incoming orders with accuracy.

Skills

Process oriented

Communication

Organization

Tech literacy

Tools

Email clients

Spreadsheets

Word processors

Delivery tracking portals

Job description

Position Overview

We are seeking an organized, proactive Office Administrator to oversee daily office logistics, routine communications, and administrative operations. The ideal candidate will handle front-line inquiries, maintain general office inventory, coordinate cleaning schedules, and manage incoming and outgoing deliveries.

Key Responsibilities

Routine Communication & Inquiries

• Respond to general and simple inquiries via phone, chat, or in person in a professional manner.
• Manage and reply to routine emails by strictly following established Standard Operating Procedures (SOPs).
• Route complex or non-standard inquiries to the appropriate department or team lead.

Office Logistics & Supplies

• Monitor, track, and maintain inventory for office supplies and essentials (e.g., rubbish bags, stationery, basic pantry items).
• Reorder supplies in a timely manner to prevent stockouts while operating within approved budgets.
• Oversee office maintenance by scheduling and coordinating regular cleaning services.

Deliveries & Order Tracking

• Arrange outgoing delivery orders and logistics with selected couriers or service providers.
• Track incoming delivery orders, ensure proper receipt of goods, and verify delivery contents against purchase details.
• Maintain clear records of all delivery notes, receipts, and order tracking logs.

Qualifications & Requirements

Experience: Prior experience in an administrative, operational, or front-desk role preferred.

• Process-Oriented: Strong ability to follow written Standard Operating Procedures (SOPs) accurately and consistently.
• Communication: Clear written and verbal communication skills for professional email and phone correspondence.
• Organization: High attention to detail with strong organizational and inventory tracking skills.
• Tech Literacy: Familiarity with basic office software (email clients, spreadsheets, word processors) and delivery tracking portals.