Office Administrator

5G-Starlink Pte.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A staffing and consulting firm is seeking an Office Administrator in Singapore. The role entails managing customer orders, supporting the Plant Manager with documentation, processing payroll, and maintaining customer files. The ideal candidate should have strong administrative skills and be proficient in QuickBooks and Excel. A keen understanding of accounting processes is essential for efficient operation. This position offers a great opportunity for career growth in a supportive environment.

Qualifications

• Experience in administrative support roles.
• Proficient with QuickBooks and Microsoft Office applications.
• Understanding of accounting processes related to invoicing.

Responsibilities

• Receive and confirm customer orders and pricing.
• Support Plant Manager with shipping documentation.
• Track payments from customers and manage cash flow.
• Process employee payroll and maintain records.

Skills

Administrative support

Proficient in QuickBooks

Proficient in Excel (including Pivot Tables)

Proficient in Word

Solid knowledge of office functions

Accounting processing of sales and payables

Job description

ASTON CARTER IS NOW HIRING FOR OFFICE ADMINISTRATORS IN THE BIRDSBORO, PA AREA!!!

Coordinate & maintain the company office functions as outlined.

Responsibilities

• Receive orders from customers, confirm pricing and delivery, and process for production.
• Support the Plant Manager in preparing shipping documentation and scheduling when orders are completed.
• Bill the customer once orders are shipped.
• Maintain the return log and process credits as needed.
• Maintain customer files.
• Contact customers concerning late payments and provide summary reports on sales & production.
• Purchase and accounts payable: support the Plant Manager in ordering supplies, process invoices for payment, ensure proper posting to accounts, and maintain vendor files (system and hard files) in accordance with GAAP.
• Banking: process payments from customers, track cash in bank to assure steady cash flow, and maintain petty cash fund.
• Payroll: process employee time cards in company payroll models, transmit to the payroll company, ensure employee benefit contributions are up to date, taxes & any legal attachments are paid, and paychecks are reconciled and prepared for distribution.
• Other duties that support Production, Human Resources, Accounting, and Safety & WC as needed.

Skills & Qualifications

• Administrative support.
• Proficient in QuickBooks, Excel (including Pivot Tables), and Word.
• Solid knowledge of office functions and accounting processing of sales and payables.

About Aston Carter

At Aston Carter, we are dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long‑term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high‑caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges.

Please note: Scammers are posing as Aston Carter. We’ll never contact you via Gmail, Telegram, or WhatsApp and we’ll never solicit money from you.

The company is an equal‑opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888‑237‑6835 or email [e-mail] for other accommodation options. However, if you have questions about this position, please contact the recruiter located at the bottom of the posting. The recruiter is the sole point of contact for questions about this position.