Office Administrator

Ambition; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

Ambition Singapore is seeking a proactive Office Administrator to join our team. You will welcome visitors, manage meeting rooms, coordinate catering, and build vendor relationships to keep the office running smoothly.

You will handle calls, mail, and deliveries, maintain supplies, and keep calendars and documents organized across platforms. The role offers a dynamic environment in a fast-growing company.

Qualifications

• Proven ability to warmly welcome visitors and guests.
• Experience coordinating meetings, calls, and calendar schedules.
• Strong organizational skills for maintaining supplies and documentation.

Responsibilities

• Welcome visitors and colleagues to create a positive first impression.
• Coordinate meeting room bookings and video conferencing setups.
• Arrange catering for lunches and internal events, and manage related venues.
• Build and maintain vendor relationships for catering and office services.
• Handle incoming calls professionally and direct them accordingly.
• Oversee mail, couriers, and deliveries to ensure timely processing.
• Keep office supplies stocked and ensure the space looks presentable.
• Maintain calendars, files, and shared documentation across platforms.

Skills

Reception

Vendor management

Calendar management

Catering coordination

Office communications

Tools

Microsoft Office

G Suite

Job description

• Welcoming visitors and colleagues, creating a positive first impression of the office
• Managing meeting room bookings and video conferencing
• Arranging catering for lunches and internal gatherings, and organising office-wide events
• Building and maintaining vendor relationships across catering and office maintenance, and coordinating related works and services
• Handling and directing incoming calls professionally and discreetly
• Overseeing incoming and outgoing mail, couriers, and deliveries
• Keeping office and pantry supplies stocked and the space presentable
• Maintaining calendars, files, and shared documentation across platforms

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117