Workplace Experience Coordinator

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 33,000 - 58,000; Full time

Job summary

Ambition Group Singapore PTE. LTD. is seeking a proactive Office and Facilities Coordinator to support daily operations at our Singapore office.

You will welcome visitors, manage meeting rooms and AV setups, arrange catering for lunches and internal events, and build vendor relationships for maintenance and services. You will handle incoming calls professionally, oversee mail and deliveries, keep supplies stocked, and maintain calendars and shared documents in Confluence and SharePoint.

Qualifications

• Welcomes visitors and creates a professional office first impression.
• Manages meeting room bookings, video conferencing, and AV setup.
• Coordinates catering for lunches and internal gatherings and organises office events.
• Maintains vendor relationships for facilities, catering, and services.

Responsibilities

• Greet visitors and direct calls with professionalism.
• Handle mail, couriers, and deliveries.
• Maintain office supplies and pantry stock.
• Document calendars and shared files in Confluence and SharePoint.
• Provide cover for the wider facilities team when needed.

Skills

Guest reception

Meeting room management

Vendor management

Event coordination

Phone etiquette

Mail handling

Facilities coordination

Calendar management

Tools

Confluence

SharePoint

Job description

• Welcoming visitors and colleagues, creating a positive first impression of the office
• Managing meeting room bookings, video conferencing, and AV setup
• Arranging catering for lunches and internal gatherings, and organising office-wide events
• Building and maintaining vendor relationships across catering and office maintenance, and coordinating related works and services
• Handling and directing incoming calls professionally and discreetly
• Overseeing incoming and outgoing mail, couriers, and deliveries
• Keeping office and pantry supplies stocked and the space presentable
• Maintaining calendars, files, and shared documentation across platforms such as Confluence and SharePoint
• Covering for the wider facilities team as needed