Guest Relations & Office Coordinator (Contract)

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 33,000 - 67,000; Full time

Job summary

AMBITION GROUP SINGAPORE PTE. LTD. is seeking a diligent Office/Facilities Coordinator to welcome visitors, manage meeting room bookings, and support day-to-day operations in our Singapore office.

You will coordinate AV setups, catering, vendor relationships, mail, and supplies, while maintaining calendars and documents in Confluence and SharePoint. This role covers for the wider facilities team when needed.

Responsibilities

• Welcoming visitors and colleagues, creating a positive first impression of the office.
• Managing meeting room bookings, video conferencing, and AV setup.
• Arranging catering for lunches and internal gatherings, and organising office-wide events.
• Building and maintaining vendor relationships across catering and office maintenance, and coordinating related works and services.
• Handling and directing incoming calls professionally and discreetly.
• Overseeing incoming and outgoing mail, couriers, and deliveries.
• Keeping office and pantry supplies stocked and the space presentable.
• Maintaining calendars, files, and shared documentation across platforms such as Confluence and SharePoint.
• Covering for the wider facilities team as needed.

Job description

• Welcoming visitors and colleagues, creating a positive first impression of the office
• Managing meeting room bookings, video conferencing, and AV setup
• Arranging catering for lunches and internal gatherings, and organising office-wide events
• Building and maintaining vendor relationships across catering and office maintenance, and coordinating related works and services
• Handling and directing incoming calls professionally and discreetly
• Overseeing incoming and outgoing mail, couriers, and deliveries
• Keeping office and pantry supplies stocked and the space presentable
• Maintaining calendars, files, and shared documentation across platforms such as Confluence and SharePoint
• Covering for the wider facilities team as needed