Office Coordinator

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 38,000 - 58,000; Full time

Job summary

AMBITION GROUP SINGAPORE PTE. LTD. is seeking a proactive Facilities/Office Coordinator in Singapore.

You will welcome guests, manage meeting rooms and AV, arrange catering and internal events, and build vendor relations for office maintenance. You will handle calls, mail, and ensure supplies and space are kept presentable. You will maintain calendars and shared docs across Confluence and SharePoint, and provide cover for the wider facilities team as needed.

Responsibilities

• Welcoming visitors and colleagues, creating a positive first impression of the office
• Managing meeting room bookings, video conferencing, and AV setup
• Arranging catering for lunches and internal gatherings, and organising office-wide events
• Building and maintaining vendor relationships across catering and office maintenance, and coordinating related works and services
• Handling and directing incoming calls professionally and discreetly
• Overseeing incoming and outgoing mail, couriers, and deliveries
• Keeping office and pantry supplies stocked and the space presentable
• Maintaining calendars, files, and shared documentation across platforms such as Confluence and SharePoint
• Covering for the wider facilities team as needed

Job description

• Welcoming visitors and colleagues, creating a positive first impression of the office
• Managing meeting room bookings, video conferencing, and AV setup
• Arranging catering for lunches and internal gatherings, and organising office-wide events
• Building and maintaining vendor relationships across catering and office maintenance, and coordinating related works and services
• Handling and directing incoming calls professionally and discreetly
• Overseeing incoming and outgoing mail, couriers, and deliveries
• Keeping office and pantry supplies stocked and the space presentable
• Maintaining calendars, files, and shared documentation across platforms such as Confluence and SharePoint
• Covering for the wider facilities team as needed