1 Year contract Office Assistant (Convertible to perm)

Ambition Singapore; Singapore; On-site; SGD 47,000 - 60,000; Full time

Job summary

Ambition Singapore is seeking a diligent Facilities/Office Coordinator to oversee reception, security support, and vendor relationships for catering, supplies and maintenance. The role involves organizing catering for lunches and events, coordinating maintenance, and serving as the onsite contact for meetings, setup, deliveries, and mail.

You will also monitor tickets and communications, keep supplies stocked, and maintain calendars and shared docs.

Qualifications

• Minimum Diploma and above.
• Minimum 2-4 years of experiences a workplace experience coordinator or similar administrative role.
• Excellent communication and interpersonal skills, both written and verbal.
• Able to work independently and as a team player when needed.

Responsibilities

• Oversee reception and visitor check-in, act as on-site security when needed, and manage relationships with service providers (catering, supplies, maintenance).
• Ordering and organising catering for lunch and internal gatherings, and planning and executing office-wide events.
• Owning and developing vendor relationships across catering and office maintenance, and coordinating maintenance works and services.
• Serve as a contact point for events and meetings, managing setup requirements, and providing hands-on support for events, room configurations, deliveries, and mail.
• Monitor and respond to tickets, emails, Slacks, and calls, routing requests appropriately.
• Maintaining office and pantry supplies, keeping the space well-stocked and presentable.
• Maintaining calendars, files, and shared documentation across collaboration platforms such as Confluence and SharePoint.
• Providing cross-coverage for the wider facilities team when required.

Skills

Communication skills

Interpersonal skills

Independent worker

Team player

Education

Diploma or higher

Tools

Confluence

SharePoint

Slack

Job description

• Oversee reception and visitor check-in, act as on-site security when needed, and manage relationships with service providers (catering, supplies, maintenance).
• Ordering and organising catering for lunch and internal gatherings, and planning and executing office-wide events.
• Owning and developing vendor relationships across catering and office maintenance, and coordinating maintenance works and services.
• Serve as a contact point for events and meetings, managing setup requirements, and providing hands-on support for events, room configurations, deliveries, and mail.
• Monitor and respond to tickets, emails, Slacks, and calls, routing requests appropriately.
• Maintaining office and pantry supplies, keeping the space well-stocked and presentable.
• Maintaining calendars, files, and shared documentation across collaboration platforms such as Confluence and SharePoint.
• Providing cross-coverage for the wider facilities team when required.

Requirements

• Minimum Diploma and above.
• Minimum 2-4 years of experiences a workplace experience coordinator or similar administrative role.
• Excellent communication and interpersonal skills, both written and verbal.
• Able to work independently and as a team player when needed.

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117