Office Administrator

SIN FUTURE CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A construction firm in Singapore is seeking a Construction Office Administrator to provide administrative and clerical support to ensure smooth daily operations. This role involves managing documentation, communication, and office processes while assisting project managers and field staff. The ideal candidate should have a high school diploma, administrative experience in construction, and proficiency in Microsoft Office. Competitive pay and benefits are offered based on experience.

Benefits

Health insurance

Paid time off

Retirement plans

Qualifications

• 1–3 years of administrative experience in construction or a related industry.
• Ability to manage deadlines in a fast-paced environment.
• Attention to detail and strong problem-solving skills.

Responsibilities

• Manage daily office operations and administrative tasks.
• Prepare and maintain construction documents.
• Support project managers with reports and data entry.
• Process invoices and vendor payments.
• Order office supplies and coordinate service needs.

Skills

Strong organizational skills

Multitasking skills

Proficiency in Microsoft Office

Strong written communication skills

Strong verbal communication skills

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Procore

QuickBooks

Job description

Job Summary

The Construction Office Administrator provides administrative and clerical support to ensure smooth daily operations of a construction office. This role coordinates documentation, communication, and office processes while supporting project managers, supervisors, and field staff.

Key Responsibilities

• Manage daily office operations and administrative tasks
• Prepare, organize, and maintain construction documents (contracts, permits, submittals, RFIs, change orders)
• Answer phones, route calls, and handle correspondence (email, mail, courier)
• Schedule meetings, site visits, and inspections
• Track project files, drawings, and records (digital and physical)
• Assist with payroll, timecards, and expense reports
• Process invoices, purchase orders, and vendor payments
• Maintain vendor, subcontractor, and client contact information
• Support project managers with reports, data entry, and document control
• Ensure compliance with company procedures and record-keeping standards
• Order office supplies and coordinate equipment or service needs

Required Qualifications

• High school diploma or equivalent (associate degree preferred)
• 1–3 years of administrative experience (construction or related industry preferred)
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to manage deadlines in a fast-paced environment
• Strong written and verbal communication skills

Preferred Skills & Experience

• Familiarity with construction terminology and processes
• Experience with construction management or accounting software (e.g., Procore, Buildertrend, Sage, QuickBooks)
• Basic knowledge of invoicing, or bookkeeping
• Attention to detail and problem-solving skills

Work Environment

• Office-based with occasional interaction with job sites
• Full-time (may require occasional overtime depending on project needs)

Compensation & Benefits

• Competitive pay based on experience
• Benefits may include health insurance, paid time off, and retirement plans