Administration Manager

KONG HWEE FURNITURE PTE LTD; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

KONG HWEE FURNITURE PTE LTD is seeking an experienced Administrative/Office Manager to oversee daily operations in our Singapore office. You will manage documentation, filing systems, and records for company operations, and coordinate with project/site teams on procurement, billing, and contract documentation.

The role requires a Diploma or Degree in Business Administration or a related field, 5–6 years of relevant experience, and proficiency in Microsoft Office (Excel, Word, Outlook).

Qualifications

• Diploma or Degree in Business Administration or related field.
• 5–6 years of relevant working experience in administrative or office management.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Good organisational, communication, and interpersonal skills.
• Able to work independently and manage multiple tasks.
• Experience in construction/interior design/contracting is advantageous.

Responsibilities

• Oversee daily administrative operations and ensure smooth office workflow.
• Manage documentation, filing systems, and record-keeping for company operations.
• Coordinate with project/site teams on procurement, billing, and contract documentation.
• Liaise with vendors, suppliers, and government agencies on administrative matters.
• Prepare and manage reports, invoices, and bills of quantities in Excel.
• Support HR-related administrative functions, including work pass applications and staff records.
• Handle office correspondence, scheduling, and general administrative support to management.
• Ensure compliance with company policies and regulatory requirements.

Skills

Organisational skills

Communication

Interpersonal skills

Multitasking

Independent working

Education

Diploma or Degree in Business Administration or related field

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Roles & Responsibilities

• Oversee daily administrative operations and ensure smooth office workflow
• Manage documentation, filing systems, and record-keeping for company operations
• Coordinate with project/site teams on procurement, billing, and contract documentation
• Liaise with vendors, suppliers, and government agencies on administrative matters
• Prepare and manage reports, invoices, and bills of quantities in Excel
• Support HR-related administrative functions, including work pass applications and staff records
• Handle office correspondence, scheduling, and general administrative support to management
• Ensure compliance with company policies and regulatory requirements

Requirements

• Diploma or Degree in Business Administration or related field
• At least 5-6 years of relevant working experience in an administrative or office management role
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Good organisational, communication, and interpersonal skills
• Able to work independently and manage multiple tasks
• Experience in the construction/interior design/contracting industry is an advantag