Office Administrative Assistant(Part-Time-Monday, Tuesday, Thursday)

Appier; Singapore; On-site; SGD 13,000 - 20,000; Part time

Job summary

Appier in Singapore is seeking a proactive Part-Time Office Administrative Assistant to join our team. Working Monday, Tuesday, Thursday from 10am-3pm, you will keep the office running smoothly, manage supplies, facilities, events, travel, and vendor-related tasks.

The ideal candidate will have 1–3 years of administrative experience, be proficient in Google Workspace, and fluent in English and Mandarin, with strong interpersonal skills and a collaborative mindset.

Qualifications

• 1–3 years of experience in administrative and general affairs.
• Proficient in Google Workspace applications (Sheets, Docs, etc.).
• Proficiency in English and Mandarin preferred.
• Proactive, meticulous, and good interpersonal communication.

Responsibilities

• Handle general administrative tasks.
• Maintain office appearance and supplies.
• Order and replenish office supplies.
• Arrange office facilities (laptops, access cards).
• Support internal events and travel arrangements.
• Vendor management and processing invoices.
• Manage administrative expenses and contracts.

Skills

Administrative tasks

Google Workspace

Interpersonal communication

Bilingual English Mandarin

Tools

Google Sheets

Google Docs

Job description

About Appier

Appier is a software-as-a-service (SaaS) company that uses artificial intelligence (AI) to power business decision-making. Founded in 2012 with a vision of democratizing AI, Appier’s mission is turning AI into ROI by making software intelligent. Appier now has 17 offices across APAC, Europe and U.S., and is listed on the Tokyo Stock Exchange (Ticker number: 4180). Visit www.appier.com for more information.

About the role

We are seeking a proactive and meticulous Part-Time Office Administrative Assistant(Monday, Tuesday, Thursday - 10am-3pm) to join our team. This role is essential for maintaining the smooth operation of our office. The successful candidate will handle a variety of administrative tasks, ensuring a well-organized and efficient workplace. This includes managing office supplies, overseeing the office environment, supporting internal events, and handling travel arrangements. The role also involves vendor maintenance, managing administrative expenses and contracts, and processing purchase requisitions, purchase orders, and invoices related to office purchases or services.

Responsibilities

• Handle general administrative tasks
• Maintaining office outlook ( watering plants, furnitures, and decorations..)
• Order and replenish office supplies (pantry, stationery and cleaning supply..)
• Arranging office facilities ( laptop and office access card reset, collection and distribution)
• Internal event support (happy hour snack, year end gathering, holiday celebration..)
• Collecting mail/package for courier arrangement
• Travel booking
• Vendor maintenance
• Other administrative-related matters
• Manage administrative expenses and contracts
• Processing PR, PO and invoices for any office related purchase or services rendered
• Renewal or termination of leases and other service contracts

Working Hours

Work three days a week (Monday, Tuesday, Thursday) from 10 AM to 3 PM, and need to be in the office.

In special circumstances, working hours and office days can be flexibly discussed.

About you [Minimum qualifications]

• Preferably 1–3 years of experience in administrative and general affairs.
• Proficient in Google Workspace applications, including Google Sheets, Google Docs, and other related tools.
• Proficiency in both English and Mandarin is preferred.
• Proactive, meticulous, and skilled in interpersonal communication.

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