Part-Time Admin Assistant

ISS FACILITY SERVICES PRIVATE LIMITED; Singapore; On-site; SGD 13,000 - 20,000; Part time

Job summary

ISS Facility Services Private Limited in Singapore is seeking an organised Administrative Assistant to support daily office operations and manage resources.

You will handle filing, inventory, SharePoint records, and coordination with clients and service providers, with a focus on accuracy and teamwork. The role requires good communication and the ability to work independently in Tuas.

Qualifications

• Proficient with MS Office applications.
• Good communication skills.
• Able to work independently and in a team.

Responsibilities

• Support daily office operations and maintain a well-organized workplace.
• Manage office supplies and administrative resources.
• Monitor inventory levels and arrange replenishment.
• Coordinate with clients and service providers for admin tasks.
• Arrange courier services for documents and deliveries.
• Respond to client inquiries about office matters.
• Maintain accurate filing and records in SharePoint and physical files.
• Assist document requests and provide supporting documentation.
• Provide general admin support to various departments.
• Perform ad hoc duties assigned by Supervisor.

Job description

Responsibilities:

• Support daily office operations and maintain a well-organized workplace.
• Manage office supplies, stationery, files, dividers, and other administrative resources.
• Monitor inventory levels and arrange timely replenishment of supplies.
• Coordinate with clients and service providers for administrative tasks and services.
• Arrange courier services for incoming/outgoing documents, records collection, and deliveries.
• Respond to clients’ office-related enquiries when required.
• Maintain accurate filing, documentation, and records in SharePoint and physical files.
• Support the issuance, tracking, verification, return, and submission of documents and records.
• Assist document/record requests and provide required supporting documentation.
• Provide general administrative support to various departments as needed.
• Perform other ad hoc administrative duties assigned by Supervisor.

Job Requirement:

• Comfortable using computers and familiar with Microsoft Office applications.
• Willing and able to work in Tuas.
• Good communication skills and a positive attitude.
• Able to work independently and as part of a team.

Working Schedule: Monday, Wednesday & Friday, 12:00 PM–5:00 PM

Duration: 6 months