*NEW* 1 Year contract Office Assistant/Receptionist (Convertible to perm)

Ambition Group Singapore Pte. Ltd. (SG); Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Ambition Group Singapore Pte. Ltd. (SG) is seeking a proactive Workplace Experience Coordinator to manage the in-office experience, reception, vendor relations, catering, and events. The role blends operations, administration, and hands-on support in a dynamic office environment.

You will coordinate meetings, monitor requests across tickets and channels, maintain supplies and documentation on Confluence and SharePoint, and provide cross-coverage for the facilities team when needed.

Qualifications

• Diploma or higher required with relevant admin experience.
• 1–3 years in workplace experience coordination or similar role.
• Excellent written and verbal communication and interpersonal skills.

Responsibilities

• Oversee in-office experience including reception, security, and vendor relations.
• Coordinate catering, office maintenance, and event planning for internal gatherings.
• Manage setup for meetings and events, including deliveries and mail handling.
• Monitor tickets, emails, Slack, and calls and route requests accordingly.
• Maintain office supplies and calendars on Confluence and SharePoint; provide cross-coverage when needed.

Skills

Communication skills

Team player

Independent worker

Education

Diploma or higher

Tools

Confluence

SharePoint

Slack

Email

Job description

Job Duties:

• Managing In-Office Experience

• Oversee reception and visitor check-in, act as on-site security when needed, and manage relationships with service providers (catering, supplies, maintenance).

• Ordering and organising catering for lunch and internal gatherings, and planning and executing office-wide events

• Owning and developing vendor relationships across catering and office maintenance, and coordinating maintenance works and services

• Serve as a contact point for events and meetings, managing setup requirements, and providing hands-on support for events, room configurations, deliveries, and mail.

• Monitor and respond to tickets, emails, Slacks, and calls, routing requests appropriately.

• Maintaining office and pantry supplies, keeping the space well-stocked and presentable

  Maintaining calendars, files, and shared documentation across collaboration platforms such as Confluence and SharePoint

• Providing cross-coverage for the wider facilities team when required
  

Requirements:

• Minimum Diploma and above

• Minimum 1-3 years of experiences a workplace experience coordinator or similar administrative role.

• Excellent communication and interpersonal skills, both written and verbal

• Able to work independently and as a team player when needed

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117