Office Admin and sales admin support

ANSA TIC VERITAS (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

ANSA TIC VERITAS (SINGAPORE) PTE. LTD. is seeking an office administrator to provide general admin support, handle customer inquiries, coordinate program bookings, and assist the Sales & Marketing team with quotations and invoicing. This role requires 2–3 years of relevant experience and strong MS Office skills.

Candidates should be detail-oriented, proactive, and able to work independently in a fast-paced environment. 5-day work week, 9am–6pm, in Singapore.

Qualifications

• Proficiency in MS Office with hands-on accounting experience.
• Effective communication and coordination abilities.
• Prefer self-starters who work independently and proactively.

Responsibilities

• Provide general office admin support and supplies management.
• Answer phone calls and follow up enquiries.
• Coordinate program bookings with customers and arrange materials.
• Review applications for correct data and required documents.
• Prepare quotations and invoices to customers; manage AR tasks.
• Process POs with vendors and handle AP filing.
• Liaise with internal and external parties per company protocols.
• Coordinate with regional offices and provide timely support.
• Scan documents to ensure online system availability.
• Perform other ad-hoc duties.

Skills

MS Office

Basic accounting

Communication skills

Independent working

Attention to detail

Fast learner

Million software

Tools

Million software

Job description

Responsibilities

• Provide General office admin Support and supplies management.
• Answer phone call and follow up enquiries.
• Communicate with customers and follow up to have program booking schedule confirmed. And arrange necessary material for program use.
• Review application to ensure correct data and necessary documents are in order.
• Provide sales admin support to Sales & Marketing Team / Managers. Prepare quotations , invoice/Do to customer to ensure smooth delivery & AR related task and filing.
• Deal with vendors, Processing of PO and ensure good arrive correctly & AP task and related filling.
• Liaise with internal and external parties and stakeholders by following company protocols.
• Communicate with regional offices and provide necessary support at timely manner.
• Scan documents to ensure all documents are available in online system.
• Other Ad-hoc duties.

Requirements

• Singaporeans preferred
• Min.2-3 years of relevant working experience.
• Knowledge and hands-on experience in MS & basic accounting skill.
• Able to work independently, responsive, proactive.
• Good communication skills, good sense of responsibility.
• Detailed minded, passionate to work and willing to learn.
• Fast learner, accept mistake and avoid same mistake happen again.
• Experience on Million software would be advantage.

Information

• Salary offered will be based on individuals' experience and qualification.
• 5 days' work week, Monday - Friday from 9am to 6pm.