Finance & Office Administration Assistant

PARACRINE THERAPEUTICS PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

PARACRINE THERAPEUTICS PTE. LTD. in Singapore is seeking a Finance & Office Administration Assistant to support day-to-day finance, accounting, and office operations in a hands-on role.

The successful candidate will handle invoicing, bookkeeping, HR admin tasks, supplier coordination and general administration, contributing to a small- to mid-size SME environment with opportunities for growth. Strong Excel/Word skills, attention to detail and ability to manage multiple tasks are essential in

Qualifications

• Diploma or equivalent qualification in Accounting, Finance, Business Administration, or a related field.
• 1-3 years of relevant experience in accounting, finance, or office administration.
• Proficient in Microsoft Office, particularly Excel and Word.
• Experience with accounting software such as Xero, QuickBooks, MYOB, SAP, or similar systems.
• Good written and verbal communication skills in English.
• Strong attention to detail and accuracy.

Responsibilities

• Handle day-to-day accounting and finance administrative tasks.
• Prepare and process customer invoices, credit notes, receipts, and payment documentation.
• Record and maintain accounts payable and accounts receivable transactions.
• Follow up on outstanding customer payments and maintain receivables records.
• Verify supplier invoices and supporting documents before processing payments.
• Prepare payment requests and assist with bank payment processing.
• Perform bank and accounting reconciliations.

Skills

Attention to detail

Time management

Communication

Independent worker

Multitasking

SME environment

Education

Diploma or equivalent qualification in Accounting, Finance, Business Administration, or a related field

Tools

Excel

Word

Xero

QuickBooks

MYOB

SAP

Job description

About the Role

We are looking for a Finance & Office Administration Assistant to join our team in Singapore. This is a hands-on role covering day-to-day finance, accounting support, office administration and general operational coordination.

Key Responsibilities

Finance & Accounting

• Handle day-to-day accounting and finance administrative tasks.
• Prepare and process customer invoices, credit notes, receipts, and payment documentation.
• Record and maintain accounts payable and accounts receivable transactions.
• Follow up on outstanding customer payments and maintain accurate receivables records.
• Verify supplier invoices and supporting documents before processing payments.
• Prepare payment requests and assist with bank payment processing.
• Perform bank and accounting reconciliations.
• Maintain accurate and up-to-date accounting records and documentation.
• Maintain proper filing of invoices, receipts, payment records, and other financial documents.
• Assist the external accountant/auditor with supporting documents and information when required.
• Support management with basic financial analysis, reporting, and administrative tasks.

Office Administration

• Manage day-to-day office administrative matters.
• Handle incoming emails, correspondence, and general enquiries.
• Maintain proper filing and documentation systems, both physical and digital.
• Coordinate office pantry supplies, stationery, equipment, and service providers.
• Assist with purchasing and monitor office-related expenses.
• Arrange meetings, appointments, courier services, and other office logistics.
• Maintain employee records and assist with general HR administration.
• Support administrative requests, onboarding and offboarding arrangements.
• Assist in coordinating company events, meetings, and other activities.
• Liaise with building management, vendors, suppliers, and service providers when required.
• Ensure the office remains organised, well-maintained, and adequately supplied.

General Support

• Maintain confidentiality of company, employee, customer, and financial information.
• Ensure work is carried out accurately, efficiently, and in accordance with company procedures.

Requirements

• Diploma or equivalent qualification in Accounting, Finance, Business Administration, or a related field.
• 1-3 years of relevant experience in accounting, finance, or office administration.
• Candidates with more experience may be considered for a senior position.
• Basic understanding of accounting principles and bookkeeping.
• Familiarity with Singapore accounting practices
• Proficient in Microsoft Office, particularly Excel and Word.
• Experience with accounting software such as Xero, QuickBooks, MYOB, SAP, or similar systems is an advantage.
• Good written and verbal communication skills in English.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Able to work independently and manage multiple tasks.
• Positive attitude, responsible work ethic, and willingness to take on a hands-on role in an SME environment.

What We Offer

• Competitive salary based on experience and qualifications.
• Opportunities to learn across finance, accounting, administration, and business operations.
• Supportive and collaborative working environment.
• Opportunities for career development and increased responsibilities.