Office Admin

ID INTEGRATED PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in Singapore is seeking a highly organized Office Admin to manage daily operations and support project management activities. The role involves overseeing office supplies, handling correspondence, and supporting HR functions. Candidates should possess a diploma or bachelor's degree in Business Administration and have proven experience in similar roles. Proficiency in MS Office and excellent organizational skills are essential for this position. This role promises a dynamic work environment with various responsibilities.

Qualifications

• Proven experience as an Office Administrator, Project Coordinator, or similar role.
• Ability to work independently and as part of a team.
• Attention to detail.

Responsibilities

• Manage day-to-day office operations including supplies and facilities maintenance.
• Prepare refreshments for guests.
• Handle and prioritize correspondence including emails.
• Support HR functions and maintain attendance records.
• Perform general administrative tasks including data entry.
• Prepare reports and presentations as needed.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Problem-solving skills

Multitasking

Education

Diploma or Bachelor's degree in Business Administration

Tools

MS Office Suite

Office management tools

Job description

Job Summary

We are seeking a highly organized and proactive Office Admin to oversee daily office operations, handling clerical task, coordinating activities, supporting staff and management to maintain an efficient and productive work environment and also to support project management activities.

Key Responsibilities

• Manage and oversee day‑to‑day office operations, including office supplies, inventory, equipment, facilities maintenance (placing orders as necessary), and ensuring a well‑organized work environment.
• Prepare for refreshments for guest.
• Handle and prioritize correspondence, including emails and phone calls, and prepare memos and documentation as required.
• Support HR functions, including onboarding new employees, organizing training, and maintaining attendance records.
• Perform general administrative and IT‑related tasks, including data entry, filing, and office management.
• Prepare reports, presentations, and other documentation as needed.
• Handle staff claims and reimbursements.
• Ensure compliance with company and organizational policies and procedures.
• Support audits and compliance activities, including ISO audits.
• Assist in planning and coordinating company events and functions.
• Assist in sourcing and purchasing marketing items via online platforms (e.g., Taobao, Shopee).
• Handle ad‑hoc projects and other tasks as assigned by management, including support across different related entities.
• Prepare, issue, and track purchase orders (POs), ensuring the PO tracking list is accurately maintained for audit and reporting purposes.
• Schedule and prepare meetings, including meeting materials, arrange equipment, and record meeting minutes.
• Coordinate and support project activities, documentation, and record maintenance.
• Act as a key point of contact and liaise with internal teams, vendors, service providers, and clients to facilitate effective communication.
• Provide support to the Marketing department as needed.

Qualifications & Skills

• Diploma or Bachelor's degree in Business Administration, Management, or related field preferred.
• Proven experience as an Office Administrator, Project Coordinator, or similar role.
• Excellent organizational and time management skills.
• Good communication and interpersonal skills.
• Proficiency in MS Office suite and office management tools.
• Ability to work independently and as part of a team.
• Attention to detail and problem‑solving skills.
• Ability to multitask and prioritize effectively.