Maritime Chartering Admin Executive — Near MRT

Executive Ship Management Pte Ltd; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Executive Ship Management Pte Ltd, Singapore, seeks an experienced Administrative Assistant to support the Chartering Department, assist with market surveys and tendering activities, and coordinate monthly invoicing and vendor payments. You will compile daily vessel reports for billing, ensure trading certificates are up to date, and maintain strong relationships with marine industry stakeholders.

Walking distance from Tanjong Pagar MRT and standard hours apply.

Qualifications

• Minimum 3 years of experience as Administrative Assistant or similar role, preferably in marine industry.
• Familiarity with marine tenders and ability to build relationships with marine industry stakeholders (brokers, agents, etc.).
• Proficient with IT and computer applications; well-versed in Word, Excel, PowerPoint, Outlook.

Responsibilities

• Provide administrative support to the Chartering Department including market surveys and tender participation.
• Assist with monthly invoicing and ad-hoc charter invoices.
• Support accounts payable: entering data into Phoenix system and monitoring vendor payments.

Skills

Strong communication

Interpersonal skills

Organizational skills

Education

GCE O-Level / A-Level / Diploma or equivalent

Tools

Microsoft Office

Job description

Executive Ship Management Pte Ltd, Singapore, seeks an experienced Administrative Assistant to support the Chartering Department, assist with market surveys and tendering activities, and coordinate monthly invoicing and vendor payments. You will compile daily vessel reports for billing, ensure trading certificates are up to date, and maintain strong relationships with marine industry stakeholders.

Walking distance from Tanjong Pagar MRT and standard hours apply.