Chartering Administrative Executive (Maritime Industry)

Executive Ship Management Pte Ltd; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Executive Ship Management Pte Ltd, Singapore, seeks an experienced Administrative Assistant to support the Chartering Department, assist with market surveys and tendering activities, and coordinate monthly invoicing and vendor payments. You will compile daily vessel reports for billing, ensure trading certificates are up to date, and maintain strong relationships with marine industry stakeholders.

Walking distance from Tanjong Pagar MRT and standard hours apply.

Qualifications

• Minimum 3 years of experience as Administrative Assistant or similar role, preferably in marine industry.
• Familiarity with marine tenders and ability to build relationships with marine industry stakeholders (brokers, agents, etc.).
• Proficient with IT and computer applications; well-versed in Word, Excel, PowerPoint, Outlook.

Responsibilities

• Provide administrative support to the Chartering Department including market surveys and tender participation.
• Assist with monthly invoicing and ad-hoc charter invoices.
• Support accounts payable: entering data into Phoenix system and monitoring vendor payments.

Skills

Strong communication

Interpersonal skills

Organizational skills

Education

GCE O-Level / A-Level / Diploma or equivalent

Tools

Microsoft Office

Job description

Job Highlights

• Walking distance from Tanjong Pagar MRT

• Working hours: Monday - Friday 9am - 6pm

Responsibilities

1. Provide administrative support to the Chartering Department by supporting administratively in market surveys and participating in tendering activities.

2. Assist with monthly invoicing and handle ad-hoc charter invoices as needed.

3. Support the accounts payable team by entering data into the Phoenix system and closely monitoring payments to vendors/suppliers.

4. Compile daily vessel reports for billing purposes.

5. Ensure that vessel trading certificates are kept up to date.

6. Perform additional tasks as assigned.

Requirements

1. Minimum qualification: GCE O-Level, A-Level, Diploma, or equivalent qualification.

2. At least 3 years of experience as an Administrative Assistant or in a similar role, preferably within the marine industry.

3. Familiarity with marine tenders and the ability to establish and maintain strong relationships with marine industry stakeholders, including brokers, agents, and other industry players, to obtain relevant market and business information.

4. Possess strong communication, interpersonal, and organizational skills.

5. Proficient in IT and computer applications.

6. Well-versed in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Only Singapore Citizens and Singapore Permanent Residents may apply.

Embark on a rewarding career with us and be part of a dynamic team where your skills and dedication are valued !!