Administrative and Accounts Assistant

NEW MARITIME PTE. LTD.; Singapore; On-site; SGD 38,000 - 56,000; Full time

Job summary

New Maritime Pte. Ltd. is seeking an accounting professional to assist with invoicing, reconciliation, and month-end closing activities.

You will support payments to vendors, liaise with customers, and maintain accurate financial records in a collaborative team environment. The role requires a Diploma in Accounting/Finance, at least 2 years of experience, and strong Excel skills. Familiarity with Sage, Xero, or Odoo is a plus.

Qualifications

• A relevant qualification or Diploma in Accounting, Finance, or Business Administration.
• Minimum 2 years of relevant experience in accounting.
• Proficiency in Microsoft Office applications, particularly Excel and Words.
• Experience Sage, Xero or Odoo accounting software would be an advantage.
• Strong numerical skills with excellent attention to detail and accuracy.
• Good organisational and filing skills with the ability to maintain confidentiality.
• Ability to work independently and as part of a team.

Responsibilities

• Assist with invoice matching, verification, and supporting documentation.
• Prepare payment schedules and supporting documents for payments to vendors and suppliers.
• Assist in monthly account reconciliations by verifying transactions and supporting documentation.
• Support month-end closing activities, including the compilation, filing, and maintenance of accounting records.
• Liaise with customers, vendors and suppliers regarding invoices, payment status, and account-related queries.
• Perform data entry and maintain accurate and up-to-date records.
• Maintain and update filing systems, records, and databases.
• Coordinate with various departments to ensure the timely completion of administrative and accounting tasks.
• Manage stationery and office supply inventories.
• Provide support for day‑to‑day office administration and general administrative operations (including preparing and issuing ad hoc Purchase Orders).
• Perform other ad hoc duties and responsibilities as assigned.

Skills

Excel

Attention to detail

Numerical skills

Independent worker

Teamwork

Education

Diploma in Accounting/Finance/Business Administration

Tools

Sage

Xero

Odoo

Job description

New Maritime Pte. Ltd. is a leading Singaporean ship management and marine fuel logistics company, owning and operating our own fleet of bunker barges with our in‑house team.

Job Description

• Assist with invoice matching, verification, and supporting documentation.
• Prepare payment schedules and supporting documents for payments to vendors and suppliers.
• Assist in monthly account reconciliations by verifying transactions and supporting documentation.
• Support month-end closing activities, including the compilation, filing, and maintenance of accounting records.
• Liaise with customers, vendors and suppliers regarding invoices, payment status, and account-related queries.
• Perform data entry and maintain accurate and up-to-date records.
• Maintain and update filing systems, records, and databases.
• Coordinate with various departments to ensure the timely completion of administrative and accounting tasks.
• Manage stationery and office supply inventories.
• Provide support for day‑to‑day office administration and general administrative operations (including preparing and issuing ad hoc Purchase Orders).
• Perform other ad hoc duties and responsibilities as assigned.

Qualifications &Experience

• A relevant qualification or Diploma in Accounting, Finance, or Business Administration
• Minimum 2 years of relevant experience in accounting
• Proficiency in Microsoft Office applications, particularly Excel and Words
• Experience Sage, Xero or Odoo accounting software would be an advantage
• Strong numerical skills with excellent attention to detail and accuracy
• Good organisational and filing skills with the ability to maintain confidentiality
• Ability to work independently and as part of a team