Chartering Administrative Executive

EXECUTIVE SHIP MANAGEMENT PTE LTD; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

EXECUTIVE SHIP MANAGEMENT PTE LTD in Singapore is seeking an Administrative Executive to support the Chartering Department with market surveys, tendering activities, and invoicing.

The role requires at least 3 years of administrative experience, preferably in the marine industry, with strong communication and organizational skills and proficiency in Microsoft Office. You will also compile daily vessel reports for billing and keep vessel trading certificates up to date.

Qualifications

• Minimum required: GCE O-Level, A-Level, Diploma or equivalent.
• At least 3 years of experience as an Administrative Assistant or similar role, preferably in marine/tendering environment.
• Familiarity with marine tenders and relationships with brokers, agents and industry players to obtain market information.
• Strong communication, interpersonal and organizational skills.
• Proficient in IT and Microsoft Office Suite.

Responsibilities

• Provide administrative support to the Chartering Department including market surveys and tender activities.
• Assist with monthly invoicing and ad-hoc charter invoices as needed.
• Support accounts payable by entering data into Phoenix and monitoring vendor payments.
• Compile daily vessel reports for billing purposes.
• Ensure vessel trading certificates are kept up to date.
• Perform additional tasks as assigned.

Skills

Communication

Interpersonal skills

Organizational skills

IT proficiency

MS Office

Education

GCE O-Level / A-Level

Diploma or equivalent

Tools

Phoenix system

Job description

The Administrative Executive is responsible for assisting the General Manager, Chartering team in administrative matters related to the department.

RESPONSIBILITIES

1. Provide administrative support to the Chartering Department by supporting administratively in market surveys and participating in tendering activities.
2. Assist with monthly invoicing and handle ad-hoc charter invoices as needed.
3. Support the accounts payable team by entering data into the Phoenix system and closely monitoring payments to vendors/suppliers.
4. Compile daily vessel reports for billing purposes.
5. Ensure that vessel trading certificates are kept up to date.
6. Perform additional tasks as assigned.

REQUIREMENTS

1. Minimum qualification: GCE O-Level, A-Level, Diploma, or equivalent qualification.
2. At least 3 years of experience as an Administrative Assistant or in a similar role, preferably within the marine industry.
3. Familiarity with marine tenders and the ability to establish and maintain strong relationships with marine industry stakeholders, including brokers, agents, and other industry players, to obtain relevant market and business information.
4. Possess strong communication, interpersonal, and organizational skills.
5. Proficient in IT and computer applications.
6. Well-versed in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).