Administrative and Accounts Assistant (6-Month Contract)

NEW MARITIME PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

New Maritime Pte. Ltd. is a leading Singaporean ship management and marine fuel logistics company, owning and operating our own fleet of bunker barges with our in-house team.

We are seeking an Accounting Support professional to assist with invoices, payments, and month-end activities. The ideal candidate has a Diploma in Accounting or related field with at least 2 years of accounting experience, strong Excel skills, and a meticulous eye for detail.

Qualifications

• Diploma in Accounting, Finance, or Business Administration.
• Minimum 2 years of relevant accounting experience.
• Proficiency in Microsoft Office applications, especially Excel and Word.
• Experience with Sage, Xero or Odoo accounting software would be an advantage.
• Strong numerical skills with excellent attention to detail and accuracy.
• Good organisational and filing skills with the ability to maintain confidentiality.
• Ability to work independently and as part of a team.

Responsibilities

• Assist with invoice matching, verification, and supporting documentation.
• Prepare payment schedules and supporting documents for payments to vendors and suppliers.
• Assist in monthly account reconciliations by verifying transactions and supporting documentation.
• Support month-end closing activities, including the compilation, filing, and maintenance of accounting records.
• Liaise with customers, vendors and suppliers regarding invoices, payment status, and account-related queries.
• Perform data entry and maintain accurate and up-to-date records.
• Maintain and update filing systems, records, and databases.
• Coordinate with various departments to ensure the timely completion of administrative and accounting tasks.
• Manage stationery and office supply inventories.
• Provide support for day-to-day office administration and general administrative operations (including preparing and issuing ad hoc Purchase Orders).
• Perform other ad hoc duties and responsibilities as assigned.

Skills

Numerical accuracy

Attention to detail

Discretion

Team player

Independent worker

Excel

Word

Sage

Xero

Odoo

Education

Diploma in Accounting, Finance, or Business Administration

Tools

Excel

Word

Sage

Xero

Odoo

Job description

New Maritime Pte. Ltd. is a leading Singaporean ship management and marine fuel logistics company, owning and operating our own fleet of bunker barges with our in-house team.

Job Description

• Assist with invoice matching, verification, and supporting documentation.
• Prepare payment schedules and supporting documents for payments to vendors and suppliers.
• Assist in monthly account reconciliations by verifying transactions and supporting documentation.
• Support month-end closing activities, including the compilation, filing, and maintenance of accounting records.
• Liaise with customers, vendors and suppliers regarding invoices, payment status, and account-related queries.
• Perform data entry and maintain accurate and up-to-date records.
• Maintain and update filing systems, records, and databases.
• Coordinate with various departments to ensure the timely completion of administrative and accounting tasks.
• Manage stationery and office supply inventories.
• Provide support for day-to-day office administration and general administrative operations (including preparing and issuing ad hoc Purchase Orders).
• Perform other ad hoc duties and responsibilities as assigned.

Qualifications & Experience

• A relevant qualification or Diploma in Accounting, Finance, or Business Administration
• Minimum 2 years of relevant experience in accounting
• Proficiency in Microsoft Office applications, particularly Excel and Words
• Experience Sage, Xero or Odoo accounting software would be an advantage
• Strong numerical skills with excellent attention to detail and accuracy
• Good organisational and filing skills with the ability to maintain confidentiality
• Ability to work independently and as part of a team