Manager, Event Operations & Experience (Trade Exhibitions)

TECHX VENTURES PTE. LTD.; Singapore; Presencial; SGD 60.000 - 90.000; Tempo integral

Resumo da vaga

TechX Ventures Pte. Ltd.

in Singapore is seeking an Event Operations & Experience Manager to plan and deliver the operational aspects of TXV's trade exhibitions and related events. The role oversees exhibition floorplans, exhibitor services, venues, contractors, operational budgets, onsite delivery and post-event closure to ensure safe, high-quality exhibition operations and a positive experience for exhibitors, partners and attendees.

Qualificações

• Related certifications in Events Management, Hospitality, Business, Logistics or a related discipline.
• Preferably 5 years of relevant exhibition or event operations experience, including hands-on delivery of B2B trade exhibitions.
• Experience with exhibition floor plans, exhibitor manuals, official contractor arrangements, venue operations and safety requirements.
• Experience in vendor sourcing, quotations, contract coordination, budget tracking and operational cost control.
• Strong project management, communication, negotiation and problem-solving skills; able to manage concurrent projects and tight timelines.
• Proficiency in Microsoft Office; familiarity with exhibition service portals or event management platforms is advantageous.
• Willingness to work onsite and outside standard office hours during event build-up, show days and teardown.

Responsabilidades

• Exhibition planning: Develop operational workplans, timelines, floorplans and venue layouts; coordinate stand allocation with Sales / Business Development team and Event Lead.
• Exhibitor services: Prepare and manage exhibitor manuals, online exhibitor service portals, technical submission schedules and service-order submissions with contractors.
• Venue and contractor management: Source and evaluate quotations, coordinate procurement and manage venue and service providers including stand construction, electrical, AV, freight, security, cleaning and signage.
• Operational budget control: Prepare and track budgets, monitor supplier costs and variations, and support procurement documentation and cost reconciliation.
• Onsite delivery: Oversee build-up, show-day operations and teardown; manage schedules, venue readiness and timely issue resolution.
• Safety and compliance: Coordinate venue requirements, risk assessments, permits and contractor safety measures.
• Stakeholder coordination: Primary contact for exhibitors, vendors and venue reps; escalate material decisions to Event Lead.
• Post-event closure: Reconcile deliverables and costs, prepare completion reports and records, assist with contractual fulfillment and payments.
• Cross-event support: Assist other exhibitions and projects according to priorities.

Conhecimentos

Project management

Communication

Negotiation

Problem solving

Multitasking

Formação

Event/ Hospitality/ Business/ Logistics certification

Ferramentas

Microsoft Office

Descrição da vaga

TechX Ventures is a private subsidiary by the Home Team Science and Technology Agency of Singapore, set up to cultivate a global community of public safety champions through science, technology, and innovation. The world of today is evolving rapidly, and collaboration is key to staying relevant.

At TechX Ventures, we advance global public safety by fostering deep partnerships between governments, thought leaders, and organisations. Through our programmes and events, we match the needs of public safety agencies to emerging technology from startups, companies and other agencies. We create vibrant, impact-driven platforms, engaging different stakeholders to design new initiatives and solutions for the peace of mind of our communities. At TechX Ventures, we look to the future to safeguard today.

Role Overview

The Event Operations & Experience Manager plans and delivers the operational aspects of TXV's trade exhibitions and related events. Working across multiple event projects and in close coordination with the assigned Event Lead, the role oversees exhibition floorplans, exhibitor services, venues, contractors, operational budgets, onsite delivery and post-event closure. The position is responsible for efficient, safe and high-quality exhibition operations, while supporting a positive experience for exhibitors, partners and attendees.

Key Responsibilities

• Exhibition planning: Develop operational workplans, timelines, floorplans and venue layouts; coordinate stand allocation and floorplan changes with the Sales / Business Development team and Event Lead.
• Exhibitor services: Prepare and manage exhibitor manuals, online exhibitor service portals, technical submission schedules, operational circulars and exhibitor enquiries; coordinate stand-design and service-order submissions with appointed contractors.
• Venue and contractor management: Source and evaluate quotations, coordinate procurement and manage appointed venue and service providers, including stand construction, electrical services, AV, freight, security, cleaning and signage.
• Operational budget control: Prepare and track assigned operational budgets, monitor supplier costs and variations, and support procurement documentation and post-event cost reconciliation with Finance.
• Onsite delivery: Oversee build-up, show-day operations and teardown; manage operational schedules, venue readiness, exhibitor move-in/move-out, service quality and timely issue resolution.
• Safety and compliance: Coordinate venue and authority requirements, risk assessments, emergency arrangements, permits, contractor safety compliance and applicable sustainability measures.
• Stakeholder coordination: Serve as the primary contact for operational matters with exhibitors, vendors and venue representatives, while escalating material decisions and issues to the Event Lead.
• Post-event closure: Reconcile contractor deliverables and operational costs, prepare completion reports and supporting records, and assist the Event Lead with documentation required for contractual fulfilment and payment claims.
• Cross-event support: Support other assigned exhibitions and event projects according to operational priorities and delivery schedules.

Qualifications & Experience

• Related certifications in EventsManagement, Hospitality, Business, Logistics or a related discipline.
• Preferably at least 5 years of relevant exhibition or event operations experience, including hands-on delivery of B2B trade exhibitions; organiser-side experience is an advantage.
• Working knowledge of exhibition floor plans, exhibitor manuals, official contractor arrangements, venue operations and event safety requirements.
• Experience in vendor sourcing, quotations, contract coordination, budget tracking and operational cost control.
• Strong project management, communication, negotiation and problem-solving skills; able to manage concurrent projects and tight timelines.
• Proficiency in Microsoft Office; familiarity with exhibition service portals, floorplan tools or event management platforms is advantageous.
• Willingness to work onsite and outside standard office hours during event build-up, show days and teardown.

Shuttle bus from Buona Vista and One North

Please note that your personal data disclosed to TechX Ventures Pte. Ltd. and our group of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies. By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012.