Manager, Estate & Facilities Management (2 year contract)

Health Promotion Board; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Health Promotion Board is seeking a skilled professional to manage estate and facilities operations across HPB’s premises, and to administer tenders for a workplace relocation project. Reporting to the Deputy Director (Estates and Facilities Management), you will work with internal stakeholders, consultants and contractors to meet budget and schedule requirements.

Qualifications include a degree in a relevant technical discipline and at least 3 years of related experience, with procurement and

Qualifications

• Degree or Diploma in Engineering, Building Services, Facilities Management, Estate Management, Quantity Surveying, Construction Management or a related technical discipline.
• At least 3 years of relevant experience, preferably in facilities management, government procurement, office renovation or relocation projects.
• Hands-on experience in Singapore Government procurement, including preparing and evaluating tenders and quotations, managing approval processes, applying financial procedures and administering contracts would be advantageous
• Good working knowledge of PSSCOC and the ability to apply relevant provisions in public-sector construction, renovation or fitting-out projects, with guidance where required.
• Demonstrated experience delivering office renovation, fitting-out, reinstatement, relocation or workplace-transformation projects;
• Proven ability to manage multiple tenders and project workstreams concurrently, prioritise effectively and deliver accurate work under tight deadlines.
• Self-motivated, resourceful and results-oriented, with the ability to work independently and with minimal supervision.
• Strong analytical, project-management, communication and stakeholder-management skills, with the ability to work effectively across all levels of the organisation.
• Proficient in Microsoft Word, Excel and PowerPoint; familiarity with project scheduling and document-control tools would be advantageous.

Responsibilities

• Estate and facilities management operations: daily management of HPB’s premises, ensuring safe, reliable and efficient operations.
• Manage Integrated Facilities Management (IFM) performance, enforce contracts, and address service gaps and compliance.
• Workplace relocation project: prepare, evaluate and award tenders for fit-out, furniture, AV, security and moving services across two locations.
• Coordinate with consultants, contractors and suppliers to ensure readiness and handover, resolving issues to keep schedules.
• Maintain procurement and project records: schedules, budgets, risk registers, progress reports and management updates.
• Support HPB’s sustainability initiatives and other Administration department projects.

Skills

Facilities Management

Contract Management

Procurement

Stakeholder Management

Project Coordination

Government Procurement

Education

Engineering/ FM related degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

What the role is:

The Health Promotion Board’s vision is to make Singapore a nation of healthier people. Come be a part of this journey if you’re passionate about creating boundary-pushing work that drives behavioral change. You will manage and coordinate estate and facilities management operations in HPB’s existing premises, and assist in administering tenders for an ongoing workplace relocation project. Reporting to the Deputy Director (Estates and Facilities Management), you will work closely with internal stakeholders, consultants and contractors to meet operational, budget and schedule requirements.

What you will be working on:

Estate and facilities management operations

• Day-to-day estate and facilities management of HPB’s existing premises, ensuring safe, reliable and efficient operations.
• Manage the performance of Integrated Facilities Management (IFM) and term contractors, enforce contractual obligations and compliance to the government Instruction Manuals, and drive timely resolution of service issues and performance gaps.

Workplace relocation project

• Prepare, evaluate, and award tenders and quotations for workplace fit-out, loose furniture AV and security systems, and moving services. Works will be done at two different locations.
• Coordinate with consultants, contractors, and suppliers to ensure operational readiness and handover of both locations. You will resolve day-to-day technical and operational issues, and elevate matters where necessary to keep projects on schedule.
• Maintain complete and accurate procurement and project records, including schedules, budgets, risk registers, progress reports and management updates.

Other operational duties

• Support HPB’s sustainability initiatives
• Manage any other projects and initiatives needed to support the Administration department

What we are looking for:

• Degree or Diploma in Engineering, Building Services, Facilities Management, Estate Management, Quantity Surveying, Construction Management or a related technical discipline.
• At least 3 years of relevant experience, preferably in facilities management, government procurement, office renovation or relocation projects.
• Hands‑on experience in Singapore Government procurement, including preparing and evaluating tenders and quotations, managing approval processes, applying financial procedures and administering contracts would be advantageous
• Good working knowledge of PSSCOC and the ability to apply relevant provisions in public‑sector construction, renovation or fitting‑out projects, with guidance where required.
• Demonstrated experience delivering office renovation, fitting‑out, reinstatement, relocation or workplace‑transformation projects;
• Proven ability to manage multiple tenders and project workstreams concurrently, prioritise effectively and deliver accurate work under tight deadlines.
• Self‑motivated, resourceful and results‑oriented, with the ability to work independently and with minimal supervision.
• Strong analytical, project‑management, communication and stakeholder‑management skills, with the ability to work effectively across all levels of the organisation.
• Proficient in Microsoft Word, Excel and PowerPoint; familiarity with project scheduling and document‑control tools would be advantageous.

Successful candidates will be offered a 2‑year contract.

About Health Promotion Board

Established in 2001, the Health Promotion Board’s (HPB) vision is to build a nation of healthy people.We aim to empower residents in Singapore to attain optimal health, increase the quality and years of healthy life, and prevent illnesses, disability and premature death.To achieve this, HPB drives national health promotion and disease prevention programmes, spearheads health education initiatives and creates a supportive environment in Singapore where healthy lifestyle options are available and accessible for healthy living every day.