Management Executive Officer

V-SWIFT PTE. LTD.; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

V-SWIFT PTE. LTD. in Singapore seeks an administrative and customer service professional to support reception, answer inquiries, coordinate transport, and aid daily operations.

The role covers invoicing support, mail handling, stock management and basic first aid, with opportunities to contribute to school projects in a busy educational setting.

Qualifications

• Minimum 2 years in customer service, admin, finance or procurement.
• Diploma or above qualification.
• Experience in school environment preferred.

Responsibilities

• Manage reception duties and handle enquiries from parents, students, staff and vendors.
• Coordinate school bus bookings and transport arrangements.
• Handle daily mail and distribute documents.
• Maintain stationery inventory and procurement documents.
• Provide basic first aid and support student safety.
• Assist with other administrative duties and school operations and projects.

Skills

Customer service

Administration

Finance

Procurement

Multi-tasking

Time management

Microsoft Office

Education

Diploma or higher

Tools

Microsoft Office

School IT systems

Job description

Customer Service

• Manage reception counter duties and handle phone, email and walk-in enquiries from parents, students, staff and vendors in a friendly and professional manner.
• Provide accurate information, attend to requests and concerns promptly, and elevate matters where necessary to ensure timely resolution.
• Maintain a positive and welcoming service experience for all stakeholders.

Administration & Operations

• Coordinate school bus bookings, including scheduling and liaising with relevant parties to support smooth transport arrangements.
• Manage daily incoming mail by recording, sorting and distributing correspondence efficiently.
• Coordinate the distribution of materials and documents to teachers and students.
• Maintain inventory of stationery and office supplies, ensuring adequate stock levels and timely replenishment.
• Provide basic first aid to students when required and support their safety and well-being.
• Assist with other administrative duties, school operations and projects as assigned.

Finance & Procurement

• Liaise with buyers to verify vendors' invoices and supporting documents for accuracy and compliance with school policies and procedures.
• Assist with the collation and processing of documents to facilitate timely payments.
• Support procurement activities, including processing purchase requests and checking procurement documents for completeness, accuracy and compliance.

Requirements

• At least 2 years of experience in customer service, admin, finance and/or procurement.
• Preferably 2 years of experience in a school environment.
• Possess Diploma or above qualification.
• Ability to multi-task with good time management.
• Proficiency in Microsoft Office applications and IT systems.