Management Executive/ Officer

widewings pte.ltd; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

widewings pte.ltd is seeking a Management Executive Officer to provide general administrative and office support across departments in a school setting. The role includes handling daily paperwork, data entry, and ensuring smooth office operations.

The candidate will manage customer service at the School General Office reception, handle inquiries from parents, students, staff and vendors, and coordinate transport, mail, and materials distribution while supporting procurement, finance and

Qualifications

• Good interpersonal, communication skills and a collaborative team player.
• Good organizational skills and ability to work in a dynamic fast paced environment.
• Ability to multi-task with good time management.
• Proficiency in Microsoft Office applications and IT systems.
• At least 2 years of experience in customer service, admin, finance and/or procurement.
• Preferably 2 years of experience in a school environment would be an advantage
• Possess Diploma or above qualification.

Responsibilities

• Handle reception inquiries and provide accurate information.
• Manage bus bookings and school transport coordination.
• Process daily mail and distribute correspondence.
• Coordinate distribution of materials to teachers and students.
• Liaise with buyers to verify vendor invoices.
• Assist in payment processing documentation.
• Support procurement transactions and vet purchase documents.
• Administer basic first aid to students.
• Manage inventory of stationery and office supplies.
• Perform other duties or projects as assigned.

Skills

Interpersonal skills

Communication skills

Organizational skills

Time management

MS Office

IT systems

Team player

Multi-tasking

Education

Diploma or above qualification

Tools

Microsoft Office

IT systems

Job description

Management executive officer will provide general administrative and office support to various departments. The role involves handling daily paperwork, documentation, filing, data entry, and other administrative tasks to ensure smooth and efficient office operations.

Customer service:

• Handle counter duties and inquiries at reception of the School General Office, ensuring smooth daily operations and accurate information delivery.

• Manage customer engagement by attending to phone and walk-in queries from parents, students, staff, and vendors in a friendly and professional manner.

• Provide positive service experiences, addressing concerns effectively and escalating issues when needed to ensure timely resolution.

Admin:

• Oversee bus bookings and ensure accurate scheduling and coordination for school transport needs.

• Manage daily mail by recording, sorting, and distributing incoming correspondence efficiently.

• Coordinate distribution of materials to teachers and students to support smooth school operations.

Finance:

• Liaise with buyers to verify vendors' invoices, ensuring accuracy and compliance with school policies and financial procedures.

• Assist in collating supporting documents required for timely and accurate payment processing.

Procurement:

• Support and execute procurement transactions, including processing purchase requests and vetting purchase documents for accuracy and compliance.

Operations:

• Administer basic first aid to students as needed to ensure their safety and well-being.

• Manage inventory of stationery and office supplies, maintaining adequate stock levels.

• Perform any other duties or projects assigned by the school to support smooth operations.

Qualification, Skill & Experience:

• Good interpersonal, communication skills and a collaborative team player.

• Good organizational skills and ability to work in a dynamic fast paced environment.

• Ability to multi-task with good time management.

• Proficiency in Microsoft Office applications and IT systems.

• At least 2 years of experience in customer service, admin, finance and/or procurement.

• Preferably 2 years of experience in a school environment would be an advantage

• Possess Diploma or above qualification.