Management Assistant Officer

Duke-NUS Medical School; Singapore; On-site; SGD 36,000 - 49,000; Full time

Job summary

The incumbent will provide administrative, operational and coordination support to the Research Supply Store within the Central Procurement Department at Duke-NUS Medical School. You will handle frontline counter duties, process deliveries and respond to enquiries.

The role requires a Diploma in a related discipline with knowledge of SAP/Ariba and strong MS Office skills; prior procurement experience in an academic environment is an advantage.

Qualifications

• Diploma holder in a related discipline.
• Prior experience in procurement is advantageous.
• Knowledge of SAP and Ariba System would be advantageous.
• Meticulous, well-organised and able to manage priorities.
• Good communication and teamwork skills.

Responsibilities

• Provide administrative, operational and coordination support to the Research Supply Store within the Central Procurement Department.
• Perform rotational shift frontline counter duties to receive/issue deliveries and attend to enquiries.
• Assist in inventory management, including stock replenishment, stock takes and freezer programme.
• Monitor yearly expenditure of freezer programme contracts and review monthly billings.
• Process goods receipt transactions and ensure compliance with procurement policies and guidelines.
• Verify users' purchases and manage chargebacks.
• Liaise with vendors, stakeholders and finance on invoice-related matters.
• Prepare standard operating procedures and instructional workflows for supply store activities.
• Support Inventory and Self-Checkout System testing when required.

Skills

Communication

Teamwork

Attention to detail

Inventory management

Education

Diploma in a related discipline

Tools

SAP

Ariba

Microsoft Office

Job description

Job Description

The incumbent will provide administrative, operational and coordination support to the Research Supply Store within the Central Procurement Department. Key responsibilities include, but are not limited to the following:

• Perform rotational shift frontline counter duties to receive/issue deliveries and attending to enquiries.


• Assist in inventory management, including stock replenishment, stock takes, freezer programme and ensure adequate inventory levels are maintained.


• Monitor the yearly expenditure of the freezer programme contracts, including reviewing monthly billings and resolving any discrepancies.


• Process goods receipt transactions for deliveries and ensure compliance with relevant procurement policies, procedures and guidelines.


• Perform verification of users' purchases from the supply store and chargebacks.


• Liaise with vendors, stakeholders and finance on invoice-related matters.


• Prepare standard operating procedures and instructional workflows for supply store activities.


• Provide support for the Supply Store Inventory and Self-Checkout System testing when required.


• Perform any other related duties as assigned by the supervisor.

Job Requirements

• Diploma in a related discipline.


• Prior experience in procurement and knowledge of SAP and Ariba System would be advantageous.


• Prior work experience in academic environment would be an advantage.


• Meticulous, well-organised and able to manage priorities.


• Possess good communication, interpersonal skills and able to work well in teams


• Proficient in Microsoft Office applications.


• We regret that only shortlisted candidates will be notified.