Procurement & Inventory Coordinator

Duke-NUS Medical School; Singapore; On-site; SGD 36,000 - 49,000; Full time

Job summary

The incumbent will provide administrative, operational and coordination support to the Research Supply Store within the Central Procurement Department at Duke-NUS Medical School. You will handle frontline counter duties, process deliveries and respond to enquiries.

The role requires a Diploma in a related discipline with knowledge of SAP/Ariba and strong MS Office skills; prior procurement experience in an academic environment is an advantage.

Qualifications

• Diploma holder in a related discipline.
• Prior experience in procurement is advantageous.
• Knowledge of SAP and Ariba System would be advantageous.
• Meticulous, well-organised and able to manage priorities.
• Good communication and teamwork skills.

Responsibilities

• Provide administrative, operational and coordination support to the Research Supply Store within the Central Procurement Department.
• Perform rotational shift frontline counter duties to receive/issue deliveries and attend to enquiries.
• Assist in inventory management, including stock replenishment, stock takes and freezer programme.
• Monitor yearly expenditure of freezer programme contracts and review monthly billings.
• Process goods receipt transactions and ensure compliance with procurement policies and guidelines.
• Verify users' purchases and manage chargebacks.
• Liaise with vendors, stakeholders and finance on invoice-related matters.
• Prepare standard operating procedures and instructional workflows for supply store activities.
• Support Inventory and Self-Checkout System testing when required.

Skills

Communication

Teamwork

Attention to detail

Inventory management

Education

Diploma in a related discipline

Tools

SAP

Ariba

Microsoft Office

Job description

The incumbent will provide administrative, operational and coordination support to the Research Supply Store within the Central Procurement Department at Duke-NUS Medical School. You will handle frontline counter duties, process deliveries and respond to enquiries.

The role requires a Diploma in a related discipline with knowledge of SAP/Ariba and strong MS Office skills; prior procurement experience in an academic environment is an advantage.