Logistic & Admin Executive

GETO GLOBAL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 24,000 - 40,000; Full time

Job summary

GETO GLOBAL SINGAPORE PTE. LTD. is seeking a detail-oriented Logistics Coordinator to assist in organizing delivery schedules, tracking materials, and maintaining accurate records on-site in Singapore.

The role requires Mandarin or Chinese language capability, strong organizational skills, and proficiency with MS Office. Fresh graduates are welcome and training will be provided; fast-paced team environment with cross-functional coordination.

Qualifications

• O'Level, high school diploma or equivalent; Bachelor's degree in Supply Chain, Logistics, or related field preferred.
• Fresh grads with no experience welcome; on-the-job training provided; experience with inventory management or logistics software is a plus.
• Strong organizational skills and attention to detail.
• Able to speak and write in English and Chinese.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to work independently and as part of a team in a fast-paced environment.
• Ability to handle multiple tasks simultaneously and meet deadlines.

Responsibilities

• Assist in arranging delivery schedules for construction materials and equipment.
• Monitor incoming and outgoing materials to ensure timely arrival at site.
• Verify delivery orders, packing lists, and invoices.
• Maintain proper records of site materials, tools, and consumables.
• Track stock levels and notify the team when replenishment is required.
• Assist in conducting regular inventory checks.
• Prepare and update logistics records, purchase orders, and delivery documents.
• Ensure proper filing of delivery notes, permits, and related paperwork.
• Support compliance with company and regulatory requirements.
• Update daily/weekly material delivery and movement reports.
• Provide logistics updates to project managers and site supervisors.
• Assist in resolving logistics-related queries from site teams.
• Handle logistics-related correspondence and calls.
• Assist in preparing permit applications for material movement (if required).
• Perform other ad-hoc duties assigned by the HOD or Site Manager.

Skills

Strong organizational skills

Attention to detail

Multilingual English & Chinese

Microsoft Office

Education

O'Level / High school diploma or equivalent

Bachelor's degree in Supply Chain, Logistics, or related field

Tools

Microsoft Office

Job description

Job Scope:

• Material Coordination
  
  
  
  • Assist in arranging delivery schedules for construction materials and equipment.
  
  
  • Monitor incoming and outgoing materials to ensure timely arrival at site.
  
  
  • Verify delivery orders, packing lists, and invoices.
  
  
  
  


• Inventory & Stock Control
  
  
  
  • Maintain proper records of site materials, tools, and consumables.
  
  
  • Track stock levels and notify the team when replenishment is required.
  
  
  • Assist in conducting regular inventory checks.
  
  
  
  


• Documentation & Filing
  
  
  
  • Prepare and update logistics records, purchase orders, and delivery documents.
  
  
  • Ensure proper filing of delivery notes, permits, and related paperwork.
  
  
  • Support compliance with company and regulatory requirements.
  
  
  
  


• Reporting & Communication
  
  
  
  • Update daily/weekly material delivery and movement reports.
  
  
  • Provide logistics updates to project managers and site supervisors.
  
  
  • Assist in resolving logistics-related queries from site teams.
  
  
  
  


• General Administrative Support
  
  
  
  • Handle logistics-related correspondence and calls.
  
  
  • Assist in preparing permit applications for material movement (if required).
  
  
  • Perform other ad-hoc duties assigned by the HOD or Site Manager.
  
  
  
  

Job Requirement:

• O'Level, High school diploma or equivalent (Bachelor's degree in Supply Chain, Logistics, or related field preferred)


• Fresh grads with no experience are welcome to apply as on the job training will be provided. However, experience with inventory management or logistics software is a plus.


• Strong organizational skills and attention to detail.


• Able to speak and write in English and Chinese.


• Proficiency in Microsoft Office (Excel, Word, Outlook).


• Ability to work independently and as part of a team in a fast-paced environment.


• Ability to handle multiple tasks simultaneously and meet deadlines.