Legal Secretary / Personal Assistant

Elitez Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local firm in Singapore is seeking an experienced administrative professional to provide comprehensive support. Responsibilities include managing documents, performing proofreading, and tracking deadlines. Successful candidates will have prior secretarial experience, proficiency in Microsoft Office Suite, and strong interpersonal skills. This role requires attention to detail and the ability to work both independently and as part of a team. The position offers opportunities for growth within a supportive environment.

Qualifications

• Prior secretarial or executive experience in a law firm is preferred.
• Meticulous, well-organized, and resourceful.
• Capable of working independently and collaboratively.

Responsibilities

• Organize and file documents and correspondence systematically.
• Perform basic proofreading, tagging, and formatting of documents.
• Monitor and track important deadlines for timely task completion.
• Maintain and track records and databases accurately.
• Provide personal assistant and administrative support to Heads of Departments.
• Manage administrative and financial matters, including invoice verification.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Interpersonal skills

Organizational skills

Attention to detail

Job description

Our client is a local firm in Singapore.

Location: West Region of Singapore

Responsibilities

• Document Management: Organize and file documents, emails, and correspondence systematically according to subject matter.

• Document Processing: Perform basic proofreading, tagging, formatting, and creation/editing of PDF documents.

• Deadline Tracking: Monitor and track important deadlines to ensure timely completion of tasks.

• Records and Database Management: Maintain and track records and databases accurately.

• PA and Administrative Support: Provide personal assistant and administrative support to Heads of Departments, including efficient diary management.

• Administrative and Financial Handling: Manage administrative and financial matters, including verifying invoices and raising payment requests.

Requirements

• Prior secretarial or executive experience in a law firm is preferred.

• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.

• Excellent interpersonal skills, with the ability to liaise effectively with individuals across divisions and organizations.

• Meticulous, well-organized, and resourceful.

• Capable of working independently as well as collaboratively within a team.

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We regret to inform you that only shortlisted applicants would be notified

Elitez Pte Ltd |EA License No.:16C8004

Nicholas Chan |EA PersonnelNo.:R1874725