Legal Operations Executive

IDEMIA PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading identity technology company in Singapore is seeking a Legal Administrative Support professional. This role involves coordinating approval workflows, reviewing and managing contract documentation, and supporting trade compliance processes. The ideal candidate has a Diploma or Degree in Legal Studies or Business Administration, with 2-4 years of relevant experience. Strong organisational skills and proficiency in MS Excel are essential. This position provides an opportunity to contribute to a safer world while being part of a diverse team.

Qualifications

• 2–4 years of relevant experience in a legal assistant or compliance support role.
• Experience with reviewing or managing contract documentation.
• Knowledge of procurement, purchasing, or vendor documentation workflows is an advantage.

Responsibilities

• Coordinate internal approval workflows for documentation.
• Review and assist in negotiation of standard purchasing agreements.
• Maintain trade-compliance records for audit purposes.

Skills

Strong organisation skills

Strong proficiency in MS Excel

Excellent attention to detail

Strong written and verbal communication skills

Education

Diploma or Degree in Legal Studies or Business Administration

Job description

Since our founding, IDEMIA has been on a mission to unlock the world and make it safer through our cutting‑edge identity technologies. Our technology leadership makes us the partner of choice for hundreds of governments and thousands of enterprises in over 180 countries, including some of the biggest and most influential brands in the world. In applying our unique expertise in biometrics and cryptography, we enable our clients to unlock simpler and safer ways to pay, connect, access, identify, travel and protect public places – at scale and in total security.

Our teams work from 5 continents and speak 100+ different languages. We strongly believe that our diversity is a key driver of innovation and performance.

Purpose

This role provides legal administrative support, junior‑level contract review, coordination for purchasing and sales documentation, and assistance with trade‑compliance and contract‑management processes across multiple regions.

Key Missions

Legal Operations

• Coordinate internal approval workflows and signatures for all sales, purchasing and corporate documentation.
• Maintain and update the contractual and corporate document repositories.
• Prepare, format and update internal trackers, status reports and presentations.

Contract Review

• Review and assist in the negotiation of standard purchasing agreements and basic customer‑facing documents.
• Assist in maintaining the suite of standard templates and ensure consistent adoption across regions.
• Support ongoing improvements to contract processes and documentation practices.

Trade Compliance

• Support the implementation and enforcement of the Group Trade Compliance framework.
• Maintain trade‑compliance records, dashboards, and documentation for audit purposes.

Contract Management & Programs

• Assist with simple contract‑management tasks such as monitoring obligations, timelines or deliverables, where applicable.

Profile & Other Information

Job Requirements

• Diploma or Degree in Legal Studies, Business Administration or a related field.
• 2–4 years of relevant experience in a legal assistant, legal executive, paralegal or legal/compliance support role, either in a law firm or in‑house.
• Hands‑on experience reviewing or managing basic contract documentation, such as NDAs, procurement agreements, or simple sales contracts.
• Experience supporting procurement, purchasing, or vendor documentation workflows is an advantage.
• Exposure to compliance processes, such as third‑party screening, due diligence, or gifts & hospitality tracking, is preferred but not mandatory.
• Strong organisation skills and the ability to manage multiple workflows across different countries/time zones.
• Strong proficiency in MS Excel and MS Office applications.
• Excellent attention to detail, reliability, and the ability to work independently with minimal supervision.
• Strong written and verbal communication skills and a collaborative mindset.

By choosing to work at IDEMIA, you will join a unique tech company, offering a wide range of growth opportunities. You will contribute to a safer world, collaborating with an international and global community. We value the diversity of our teams and welcome people from all walks of life, regardless of how they look, where they come from, who they love, or what they think.

We deliver cutting edge, future proof innovation that reach the highest technological standards and we’re transforming, fast, to stay a leader in a world that’s changing fast, too.

At IDEMIA, people can develop their expertise and feel a sense of ownership and empowerment, in a global environment, as part of a company with the ambition and the ability to change the world.

Visit our website to know more about the leader in Identity Technologies