Lease Administrator

Coliwoo; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Coliwoo is seeking a meticulous Lease Administrator to support its growing property portfolio in Singapore. You will manage lease documentation, tenancy records, and liaise with internal teams to ensure leasing information is accurate and up to date.

The role requires 1–2 years in lease administration or related real estate experience, with strong Microsoft Office skills and excellent organisational abilities.

Qualifications

• Diploma or higher in property development, real estate management, business administration or related discipline.
• 1–2 years of lease administration experience or similar in real estate.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Detail-oriented with strong documentation and organisational skills.
• Able to multitask, prioritise deadlines and follow through on tasks.

Responsibilities

• Prepare, review and verify lease agreements and supporting documents for accuracy and compliance.
• Maintain tenancy records and tracking logs, following up on outstanding documents and actions.
• Track security deposits and monitor tenant submissions of turnover and reports.
• Prepare monthly and ad hoc leasing-related reports.
• Handle leasing enquiries and provide administrative support to Sales/Leasing team.
• Coordinate meetings, prepare minutes and follow up on action items.
• Support ad‑hoc projects and other duties as assigned.

Skills

Detail‑oriented

Multitasking

Communication skills

Education

Diploma in Property Development / Real Estate Management / Business Administration

Tools

Microsoft Office

Job description

Coliwoo, established in 2019 as an LHN Group subsidiary, is an early pioneer of Singapore’s purpose-built co-living model and the leading local co-living service operator. Coliwoo offers thoughtfully designed rooms fully equipped with state-of-the-art amenities for everyday use while spacious communal areas such as the lounge are created for members from various backgrounds to meet and forge new relationships. Aligned with Singapore's net-zero emissions goal, the company champions sustainability by refurbishing underutilised properties and integrating eco-friendly technologies like solar panels and EV charging. Coliwoo's innovative approach combines comfort, community, and environmental consciousness, setting new standards in modern urban living while contributing to Singapore's sustainable development.

As a Lease Administrator, you will play an important role in supporting Coliwoo's growing property portfolio by ensuring our leasing operations run smoothly and efficiently. From managing lease documentation and tenancy records to coordinating with internal teams and maintaining accurate leasing information, you will help keep our day-to-day leasing activities organised and on track. We are looking for someone who is meticulous, organised and pro‑active, with strong attention to detail and the ability to manage multiple priorities in a fast‑paced real estate environment.

Responsibilities:

• Prepare, review and verify lease agreements, contract confirmations and supporting documentation, ensuring accuracy, completeness and compliance with administrative requirements.
• Maintain accurate tenancy records and tracking logs, proactively following up on outstanding documents, contract status and pending actions to ensure proper documentation and traceability.
• Track security deposits and monitor tenants' submission of sales turnover and audited sales reports.
• Prepare monthly reports, ad hoc reports and other leasing-related documentation.
• Handle leasing enquiries and provide administrative support to the Sales team.
• Coordinate meetings, prepare meeting minutes and follow up on action items.
• Support ad‑hoc projects and other duties as assigned.

Requirements:

• Diploma in Property Development, Real Estate Management, Business Administration or a related discipline.
• Minimum 1–2 years of experience in lease administration, preferably within the property development or real estate industry.
• Proficient in Microsoft Office applications.
• Detail‑oriented with strong documentation, record‑keeping and organisational skills.
• Able to multitask, prioritise deadlines and follow through on assigned tasks.
• Good communication and interpersonal skills.

We regret to inform that only shortlisted candidates will be notified.