Inventory Executive

SL Metals Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

SL Metals Pte Ltd is seeking an Inventory Executive in Singapore to ensure accuracy and traceability from receiving to stock control and reporting. You will check goods against POs and mill certificates, post GRNs, perform PO/GRN/invoice matching, and liaise with suppliers on discrepancies.

The role requires a Diploma in a related field with 1–2 years of experience, strong Excel and ERP skills, and the ability to work with multiple departments, including fluent Chinese.

Qualifications

• Diploma in Supply Chain, Logistics, Business Administration or related field.
• 1–2 years' experience in inventory control, warehouse or goods receiving.
• Working knowledge of ERP systems and Microsoft Excel.
• Meticulous and accurate with strong analytical skills.
• Good communication and interpersonal skills; able to work with multiple departments.
• Fluent in Chinese to liaise with Chinese-speaking colleagues and suppliers; others a plus.
• Willing to work in the Tuas area (accessible via MRT).

Responsibilities

• Receive and check incoming goods against PO and delivery documents; post GRN in ERP accurately and on time.
• Conduct PO/GRN/invoice matching and liaise with finance on invoice processing.
• Ensure full traceability with checking and recording of mill certificates.
• Liaise with suppliers on inconsistencies and follow up until resolved; assist with claims and returns.
• Coordinate with QC on incoming inspection and release/hold status of materials.
• Maintain accurate inventory codes and liaise with ERP vendor on discrepancies.
• Conduct cycle counts and periodic stock takes; investigate and explain variances.
• Ensure proper storage, labelling and FIFO/FEFO practices in the warehouse.
• Process stock adjustments, returns and scrap with proper documentation and approvals.
• Track open POs against actual receipts and update delivery status
• Track slow-moving and old stock and report to management.
• Prepare regular inventory reports.
• Coordinate with Operations, Procurement, Import and Finance on receiving and issuing of goods; support audits and help improve SOPs.

Skills

Attention to detail

Analytical skills

Communication skills

Independent working

Education

Diploma in Supply Chain / Logistics / Business Admin

Tools

ERP systems

Microsoft Excel

Job description

SUMMARY

The Inventory Executive is responsible for the accuracy, traceability and integrity of the company’s inventory, from goods receiving through to stock control and reporting. Reporting to the Procurement Manager, the role checks incoming materials against POs and mill certificates, posts GRNs, performs PO/GRN/invoice matching, and follows up with suppliers on discrepancies, claims and returns. It also works with different departments to provide reliable inventory information for decision‑making and audits.

DUTIES AND RESPONSIBILITIES

• Receive and check incoming goods against PO and delivery documents (quantity, specification, heat number, price); post GRN in the ERP accurately and on time
• Conduct PO / GRN / invoice matching and liaise with finance on invoice processing
• Ensure full traceability with checking and accurate recording of mill certificates
• Liaise with suppliers on inconsistencies and follow up until resolved; assist with claims and returns
• Coordinate with QC on incoming inspection and release/hold status of materials
• Maintain accurate inventory codes and liaise with ERP vendor on any discrepancies
• Conduct cycle counts and periodic stock takes; investigate and explain variances
• Ensure proper storage, labelling and FIFO/FEFO practices in the warehouse
• Process stock adjustments, returns and scrap with proper documentation and approvals
• Track open POs against actual receipts and update Import on delivery status
• Track slow-moving and old stock and report to management
• Prepare regular inventory reports
• Coordinate with Operations, Procurement, Import and Finance on receiving and issuing of goods; support audits and help improve receiving and stock‑take SOPs

REQUIREMENTS

• Min Diploma in Supply Chain, Logistics, Business Administration or a related field
• 1–2 years' experience in inventory control, warehouse or goods receiving, preferably in manufacturing or distribution
• Working knowledge of ERP systems and Microsoft Excel; understanding of stock‑taking and inventory management practices
• Meticulous and accurate, with good analytical skills to trace and resolve stock variances
• Good communication and interpersonal skills; able to work independently and with multiple departments in a fast‑paced environment
• Fluent in Chinese to liaise with Chinese‑speaking colleagues and suppliers; other languages a plus
• Willing to work in the Tuas area (accessible via MRT)