6723 - Inventory & Purchasing Executive (Retail industry)

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 22,000 - 37,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an Inventory & Purchasing Executive to maintain accurate inventory levels, manage stock, and oversee stock movements within our Singapore operations.

This role supports stock audits, reconciliation, and cross-functional collaboration to ensure inventory meets operational needs. You will handle purchase orders, system updates, DO generation, warehouse coordination, and monthly inventory reporting, while ensuring compliance with company procedures and

Qualifications

• ITE or Diploma in Business, Supply Chain Management, Logistics, or a related field.
• 1-2 years of experience in inventory management or a related field.
• Familiar with inventory management software (e.g., SAP, Oracle, or Autocount).
• Basic accounting knowledge is preferred.
• Proficient in Microsoft Excel (e.g. data entry, pivot tables).

Responsibilities

• Maintain accurate records of inventory levels and address discrepancies promptly.
• Monitor stock levels and reorder products to avoid stockouts or overstocking.
• Oversee receiving, storage, and issuing of stock according to procedures.
• Create POs and update items into system; match against sales orders before delivery.
• Prepare daily/weekly/monthly inventory reports and provide insights on trends.
• Update and maintain the inventory management system with accurate stock data.
• Collaborate with procurement, sales, and operations teams for smooth inventory operations.

Skills

Inventory management

Microsoft Excel

Accounting basics

Education

ITE or Diploma in Business/SCM/Logistics

Tools

SAP

Oracle

Autocount

Job description

Inventory & Purchasing Executive

5 days, 9am- 6pm

Salary: $3000 -$3300

Location:Ubi,Singapore 408564

Company industry:

Reputable golf-specialty retail stores

Job Summary

The Inventory Executive will be responsible for maintaining accurate and up-to-date inventory levels, managing stock, and ensuring smooth inventory operations. This role involves tracking inventory movement, conducting stock audits, reconciling discrepancies, and collaborating with other departments to ensure that inventory meets the company's operational needs.

Job scope

Inventory Management:

• Maintain accurate records of inventory levels, ensuring stock is tracked properly and discrepancies are addressed promptly.
• Monitor stock levels and reorder products in a timely manner to avoid stockouts or overstocking.
• Ensure proper storage and organization of products to optimize space and prevent product damage

Monitoring of Stock Movement:

• Monitor inventory stocks in warehouse and system.
• Prepare and maintain detailed reports on stock levels, movements, and audit findings.

Order Processing and Order Management

• Create PO and update items into system.
• Match items code and stock inventory against sales order to ensure adequate supply before issuing of delivery order.
• Generate DO and liaise with warehouse to ensure orders are delivered timely.
• Churn out invoices to Finance and send it out to the customer/outlets.

Receiving and Issuing Stock:

• Oversee the receipt of goods, ensuring that products are properly documented, inspected, and stored in accordance with company procedures.
• Coordinate the issuance of stock to destinations as per requirements.

Inventory Reporting:

• Prepare daily, weekly, and monthly inventory reports, summarizing stock levels, movements, and any issues.
• Provide insights into inventory trends and highlight areas for improvement.

System Management:

• Update and maintain the inventory management system with accurate stock data.
• Ensure proper documentation for stock movement and transactions, ensuring compliance with internal processes.
• Extract monthly sales report from system.

Collaboration with Teams:

• Work closely with procurement, sales, and operations teams to ensure smooth inventory operations and timely stock availability.
• Assist in coordinating product returns, transfers, and deliveries to customers.

Compliance & Safety:

• Ensure that all inventory handling procedures comply with safety and regulatory standards.
• Take part in implementing best practices for inventory handling and storage.

Any adhoc duties as deemed appropriate

Requirements:

• ITE or Diploma in Business, Supply Chain Management, Logistics, or a related field.
• 1-2 years of experience in inventory management or a related field.
• Familiarwith inventory management software (e.g., SAP, Oracle, or Autocount).
• Basic accounting knowledge is preferred.
• Proficient in Microsoft Excel (e.g. data entry, pivot tables).